Accounts Payable Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Take full ownership of the processing of both inventory and non-inventory invoices, ensuring they are accurate, complete, and processed in a timely manner.

• Guarantee appropriate coding, documentation, and approvals in accordance with company policies.

• Execute a 3-way match (PO, receipt, invoice) and address any discrepancies that arise.

• Uphold compliance with internal controls and audit standards.

• Investigate and resolve any discrepancies related to invoices and payment issues.

• Collaborate with vendors and internal stakeholders to facilitate smooth resolutions.

• Address vendor inquiries and cultivate strong relationships.

• Manage designated Accounts Payable tasks, ensuring timely and precise payment processing in line with company policies and procedures.

• Handle assigned month-end closing activities relevant to Accounts Payable, ensuring completeness, accuracy, and timely execution.

• Prepare and analyze account reconciliations, investigate discrepancies, and assist with financial reporting tasks.

• Identify opportunities to enhance workflows, automation, and overall efficiency.

• Analyze accounting data to identify trends and discrepancies, recommending solutions to enhance accuracy, compliance, and operational efficiency.

• Prepare reconciliations, journal entries, and supporting documentation while contributing to both month-end and year-end closing activities.

• Collaborate with cross-functional stakeholders to address operational challenges, support audits, and ensure adherence to accounting policies and internal controls.

• Identify and execute process improvements, assist with system enhancements, and maintain accounting procedures to boost efficiency, accuracy, and scalability.

• Provide assistance with ad-hoc projects as necessary.

• Maintain precise financial records and support bookkeeping activities when required.

• Aid in internal and external audits by preparing supporting schedules, reconciliations, documentation, and addressing audit inquiries.

• Review travel and expense reports for compliance with policies, ensuring appropriate documentation and accurate reimbursement processing.

• Manage sensitive financial information with confidentiality.

⛳️ Requirements

• A minimum of an associate's degree in Accounting or a related field.

• At least 3 years of experience in accounting, accounts payable, or a related field.

• Proficiency in preparing reconciliations, journal entries, and supporting financial reporting tasks.

• Strong understanding of accounting principles, financial processes, reconciliations, and internal controls.

• Familiarity with invoice processing and 3-way matching.

• Experience with ERP systems (NetSuite preferred).

• Exceptional attention to detail and organizational capabilities.

• Strong analytical and problem-solving skills, with the ability to assess information from various sources, exercise sound judgment, and suggest process improvements.

• Capacity to manage deadlines and prioritize tasks in a dynamic environment.

• Effective communication skills and a collaborative approach.

• Proficient in Excel and accounting systems for reporting, analysis, and reconciliation tasks.

• Ability to work independently with minimal supervision while juggling multiple priorities.

• Professional interaction with vendors and internal stakeholders.

• Comfortable adhering to established procedures and applying company policies in daily tasks.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive health, dental, and vision insurance.

• Retirement savings plan with company matching.

• Opportunities for professional growth and development.

• Flexible work environment and schedule options.