Accounts Payable Representative

This is a fully remote position, open to applicants in United States.

📋 Description

• Receive, assess, and authenticate invoices to ensure completeness, accuracy, and proper approvals.

• Oversee accounts payable aging, monitor open accounts payable items, follow up on invoices awaiting approval, and promptly clear aging balances.

• Conduct payment runs and assist in meeting payment schedule deadlines.

• Track and evaluate on-time payment metrics while collaborating with departments and the team to uphold timely payments.

• Handle vendor inquiries, follow up on payments, and provide status updates.

• Support month-end closing procedures by generating accounts payable reports, reconciling open items, and ensuring timely completion of payment-related activities.

• Assist with annual 1099 reporting and filing, including data review, vendor validation, and documentation support.

• Work alongside the Procurement team to maintain vendor master data and report any change requests.

• Communicate with vendors and internal stakeholders to resolve any discrepancies and variances in invoices.

• Collaborate with internal departments to address issues related to purchase orders, invoices, and payments.

• Monitor banking activities to ensure no payments are obstructed by debit filters.

• Manage daily banking forecasts in conjunction with the Treasury team.

• Assist with reviewing and approving travel and expense reports in Concur.

• Ensure that employees submit expenses within 30 days of the payment charge.

• Ensure compliance with company policies, accounting standards, SOX, and audit requirements.

• Provide documentation and support for both internal and external audits.

• Contribute to continuous improvements in the accounts payable and payment processes.

⛳️ Requirements

• Associate degree or certification in Accounting, Finance, or a related field.

• Minimum of 2 years of comprehensive accounts payable experience.

• Experience with Oracle or similar accounting software.

• Proficient in Excel, including VLOOKUP/XLOOKUP, PivotTables, Filters, and basic formulas (SUMIF, COUNTIF, IF).

• Familiarity with 2-way and 3-way matching and invoice reconciliation processes.

• Ability to analyze accounts payable data, identify discrepancies, and assist with reconciliations, payment runs, and audit requests.

• Strong attention to detail and precision.

• Effective communication and problem-solving abilities.

• Capacity to meet required deadlines.

• Flexibility to adapt to changing priorities and support various accounts payable functions as business needs evolve.

• International payment experience is a plus.

🏝️ Benefits

• Comprehensive medical, vision, and dental coverage.

• 15 days of paid time off (PTO), accruing from the date of hire and increasing after 2+ years of tenure, along with 12 paid holidays and one floating holiday.

• Up to 14 weeks of parental leave.

• Monthly wellness subsidy.

• Reimbursement for work-from-home expenses.

• Flexible spending account.

• 401(k) retirement savings plan.

• Employee stock purchase plan.