Accounts Payable Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee the complete accounts payable (AP) cycle, which encompasses invoice coding, entry, approval routing, and payment processing.

• Ensure that all invoices receive proper approval and are processed in a timely manner for payment.

• Manage relationships with vendors, address inquiries, and resolve any discrepancies with professionalism.

• Conduct monthly reconciliations of AP accounts while maintaining precise records.

• Review and reconcile corporate card expenses to ensure adherence to company policies.

• Collaborate with cardholders to troubleshoot issues and guarantee timely submission of necessary documentation.

• Monitor and report on corporate card usage and spending trends to enhance visibility and control over expenses.

• Supervise employee expense submissions and the reimbursement process in alignment with company policies.

• Evaluate expense reports for accuracy and completeness, identifying any inconsistencies.

• Provide guidance to employees on proper expense reporting procedures to promote a culture of compliance and transparency.

• Develop and document policies, procedures, and best practices related to AP and expenses.

• Identify areas for process enhancements and automation to optimize workflows and strengthen controls.

• Ensure adherence to accounting standards, internal policies, and regulatory requirements.

• Prepare monthly reports on AP aging, corporate card summaries, and expense reimbursements for management review.

• Track key performance metrics, such as average payment cycle times and policy compliance rates, to ensure efficient AP and expense operations.

⛳️ Requirements

• A Bachelor’s degree in Accounting, Finance, Business, or a related field is preferred.

• A minimum of 3 years of experience in accounts payable or a comparable position, preferably in a fast-paced setting.

• A solid understanding of accounting principles and best practices in AP.

• Proficiency in accounting software (e.g., QuickBooks, NetSuite, or similar), and experience with expense management tools (e.g., Ramp).

• Exceptional attention to detail, strong organizational capabilities, and the ability to manage multiple priorities effectively.

• Outstanding communication skills and the ability to collaborate efficiently with both internal and external stakeholders.

• Experience in managing corporate cards and handling employee expense reimbursements is preferred.

• Familiarity with automation tools and a mindset geared towards continuous improvement is preferred.

• Capability to work independently and assume full responsibility for the AP function in a growing organization.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance.

• Opportunities for professional development and career advancement.

• Flexible work arrangements and a supportive work environment.