Accounts Payable Specialist

This is a fully remote position, open to applicants in Malaysia.

📋 Description

• Accountable for precise and prompt **Accounts Payable and P2P execution**, ensuring accurate vendor records, appropriate cost matching, and documentation that is ready for audits.

• This position assists with subscription, services, and project operations while adhering strictly to established financial controls and standard operating procedures (SOPs).

⛳️ Requirements

• Key Responsibilities

1. Purchase Invoice Processing

• Review, validate, and accurately process vendor invoices within specified deadlines.

• Conduct **3-way matching** (Purchase Order, Delivery Order / GRN, Invoice) when applicable.

• Confirm pricing, quantities, payment terms, and supporting documents against approved purchase orders or contracts.

• Ensure accurate **GL coding, cost centre allocation**, and **GST treatment** following IRAS and company regulations.

• Monitor and avert duplicate, incorrect, or unauthorized postings.

2. Purchase Order Monitoring & Reconciliation

• Oversee open Purchase Orders (POs) and coordinate with budget owners for timely closures.

• Review and resolve aged or unused POs to maintain system accuracy and data integrity.

• Investigate and rectify discrepancies among PO, GRN, and invoice.

• Maintain thorough, organized, and **audit-ready documentation** for all P2P transactions.

• Assist with **PO accruals and reversals** during month-end and quarter-end closings.

3. Vendor Management

• Keep accurate and current **vendor master data**, in alignment with approval controls.

• Conduct monthly **vendor statement reconciliations**.

• Prepare **bi-weekly payment schedules** according to vendor credit terms and internal approval timelines.

• Address vendor inquiries and resolve discrepancies promptly and professionally.

4. Month-End Closing & Reconciliation

• Execute **AP ageing review** and reconcile AP sub-ledger with the General Ledger.

• Prepare **accruals for unbilled expenses** to ensure complete liability recognition.

• Support finance closing activities and provide necessary schedules upon request.

5. Internal Controls & Compliance

• Ensure compliance with financial policies, internal controls, and company SOPs.

• Assist with internal and external audit requirements by delivering accurate and timely documentation.

• Promptly escalate control gaps, missing documentation, or irregular transactions.

6. Process Improvement & System Support

• Identify opportunities to enhance AP and P2P efficiency, accuracy, and turnaround times.

• Support the documentation and updates of AP-related SOPs.

• Compile periodic **AP reports and basic KPIs** for Finance review.

• Familiarity with **automation or RPA initiatives** (e.g. Power Automate, Power Apps) is advantageous; willingness to engage in process automation is expected.

7. Collaboration

• Collaborate closely with **Finance (GL / FP&A), Procurement, Sales Ops, and Operations teams** to ensure seamless P2P execution.

• Provide precise AP inputs to facilitate subscription billing, renewals, and cost tracking.

• Support cross-functional initiatives aimed at enhancing operational discipline and compliance.

8. Travel

• Occasional travel to Singapore HQ (approximately twice yearly if the incumbent is based in Malaysia) for meetings, training, or regional coordination.

Hard Skills Required

Must-Have

• Accounts Payable and P2P processing

• 3-way matching (PO / GRN / Invoice)

• AP ageing and sub-ledger to GL reconciliation

• Accruals and cut-off support

• Vendor statement reconciliation

• ERP experience (Business Central preferred)

• GST fundamentals (Singapore context)

• Excel (reconciliation, tracking, basic analysis)

Good-to-Have

• Exposure to **subscription / MRR / ARR / recurring revenue businesses**

• Experience managing prepaid or deferred costs

• Familiarity with **Power Automate / Power Apps / RPA tools**

• Shared services or regional finance experience

🏝️ Benefits

• **What We Offer**

• Competitive salary and benefits package, including a performance bonus/On-target incentive (OTI).

• Comprehensive inpatient and outpatient medical benefits coverage.

• Opportunity to be part of a **fast-growing company** with plans for regional expansion.

• Gain cross-country exposure through collaboration with Singapore HQ and regional teams.

• Support for professional development and Microsoft certification.

• An inclusive and growth-oriented culture that values initiative, accountability, and continuous improvement.

**aCloud** is an equal opportunity employer, dedicated to diversity and inclusion in the workplace.