Accounts Payable, Spanish

This is a fully remote position, open to applicants in Romania.

📋 Description

• Oversee the complete accounts payable cycle, which includes processing invoices, managing vendor master data, handling payment processing, and managing Travel & Expense (T&E) claims.

• Ensure that company obligations are recorded and settled accurately and promptly while adhering to internal controls, company policies, and accounting standards.

• Process and confirm purchase orders, addressing any discrepancies between purchase requisitions, purchase orders, and confirmations.

• Enter confirmed purchase order details into ERP systems and inform internal stakeholders of any modifications.

• Handle both PO and Non-PO invoices in alignment with three-way matching and internal controls.

• Verify the accuracy, completeness, tax compliance, and correct vendor information on invoices.

• Record approved invoices and credit notes, ensuring appropriate GL/CC and project coding.

• Prepare, validate, and execute payment proposals using various payment methods.

• Review and resolve payment issues, blocked vendors, advances, and reconciliations.

• Coordinate payment approvals with the Treasury and Finance Controllers.

• Generate and send remittance advice to vendors.

• Process payable taxes, create tax return reports, and manage tax payments.

• Establish and maintain vendor accounts in accordance with required documentation and verification standards.

• Conduct invoice audits and quality checks, report findings, and suggest process enhancements.

• Address vendor and internal inquiries regarding invoices, payments, tax documentation, and account status within specified SLAs.

• Investigate and resolve issues related to payment discrepancies, missing invoices, and vendor statements.

• Direct requests appropriately to relevant internal teams.

• Prepare month-end accrual reports and post accrual journal entries.

• Perform GR/IR reconciliations, vendor statement reconciliations, and debit balance analyses.

• Identify discrepancies, coordinate corrective actions, and secure approvals for write-offs and adjustments.

• Maintain precise documentation to support audits and compliance reviews.

• Validate and report expense-related tax data in the required formats.

⛳️ Requirements

• A minimum of 1 year of experience in Accounts Payable.

• Proficiency in Spanish (at least B2 level) and a good command of English are essential.

• Bachelor’s degree in Finance, Accounting, or a related field (or equivalent experience).

• Comprehensive knowledge of invoice processing, payments, vendor master data, and T&E claims.

• Strong grasp of accounting principles and internal controls.

• Proficient in ERP systems (Microsoft D365 or equivalent) and MS Excel.

• Exceptional attention to detail, strong analytical capabilities, and ability to meet deadlines.

• Effective communication skills for managing internal and external stakeholders.

• Capacity to handle multiple priorities and meet stringent deadlines.

• Experience in shared services or multinational settings is preferred.

🏝️ Benefits

• Employees are allowed to work remotely.