Accounts Payable Representative

This is a fully remote position, open to applicants in United States.

📋 Description

• Receive, assess, and validate invoices to ensure they are complete, accurate, and have the necessary approvals.

• Oversee accounts payable aging, monitor outstanding items, follow up on invoices awaiting approval, and promptly address aging balances.

• Execute payment cycles and assist in adhering to payment schedule deadlines.

• Track and analyze on-time payment metrics, collaborating with departments and teams to ensure timely payments.

• Handle vendor inquiries, follow up on payments, and provide status updates.

• Assist with month-end closing processes by generating accounts payable reports, reconciling outstanding items, and ensuring timely completion of payment-related duties.

• Support annual 1099 reporting and filing, which includes data review, vendor validation, and documentation assistance.

• Work in conjunction with the Procurement team to maintain vendor master data and report any change requests.

• Liaise with vendors and internal stakeholders to rectify invoice discrepancies and variances.

• Collaborate with internal departments to resolve purchase order, invoice, and payment exceptions.

• Supervise banking activities to ensure no payments are hindered by debit filters.

• Manage daily banking forecasts while collaborating with the Treasury team.

• Assist with reviewing and approving T&E expenses in Concur.

• Ensure employees submit expenses within 30 days of the payment charge.

• Maintain compliance with company policies, accounting standards, SOX, and audit requirements.

• Provide documentation and support for both internal and external audits.

• Promote continuous improvements within the accounts payable and payment processes.

⛳️ Requirements

• An Associate's degree or Certification in Accounting, Finance, or a related discipline.

• A minimum of 2 years of comprehensive accounts payable experience.

• Experience with Oracle or similar accounting software.

• Proficiency in Excel, including VLOOKUP/XLOOKUP, PivotTables, Filters, and basic formulas (SUMIF, COUNTIF, IF).

• Understanding of 2-way and 3-way matching and invoice reconciliation procedures.

• Capability to analyze accounts payable data, identify discrepancies, and assist with reconciliations, payment cycles, and audit requests.

• Strong attention to detail and precision.

• Effective communication and problem-solving capabilities.

• Ability to meet required deadlines consistently.

• Flexibility to adapt to changing priorities and support various accounts payable functions as business needs evolve.

• International payment experience is a plus.

🏝️ Benefits

• Comprehensive medical, vision, and dental coverage.

• 15 days of PTO (accrual begins on the date of hire and increases after 2+ years of service), 12 paid holidays, and one floating holiday.

• Up to 14 weeks of parental leave.

• Monthly wellness subsidy.

• Reimbursement for work-from-home expenses.

• Flexible spending account.

• 401(k) retirement savings plan.

• Employee stock purchase plan.