Accounts Payable

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Process invoices from vendors/suppliers, expense claims, and credit notes: ensure accurate coding, appropriate approvals, and timely entry into the accounting system.

• Match purchase orders, delivery dockets, and invoices; resolve discrepancies accurately and promptly.

• Collaborate with procurement and receiving teams to confirm the receipt of goods/services and follow up on any missing documentation in a timely manner.

• Prepare and execute vendor payments (through bank transfers, cheques, or electronic payments) on a regular schedule, ensuring accuracy and timeliness while taking advantage of early payment discounts where feasible.

• Maintain vendor records: accurately reconcile statements, ensure correct banking details, and resolve vendor queries promptly.

• Monitor and manage accounts payable aging: ensure accounts are paid within agreed terms and flag overdue liabilities for escalation as necessary.

• Assist with monthly and quarterly closing processes: provide accounts payable balances, accruals, and reports as needed, ensuring accuracy and adherence to deadlines.

• Contribute to both internal and external audits: supply necessary documentation while ensuring accuracy and compliance with policies and regulations.

• Maintain compliance with tax requirements (such as GST/VAT), internal controls, and company policies.

• Provide inventory/supply chain support when relevant: coordinate with nursery operations and order fulfillment/deliveries when discrepancies arise that affect payables.

• Process petty cash and employee reimbursements with high accuracy and timeliness.

• Promote continuous improvement: suggest process enhancements for efficiency, cost savings, and risk mitigation.

• Receipt stock as required by the manager.

• Handle phone calls professionally.

• Perform ad hoc tasks as directed by the manager.

⛳️ Requirements

• A minimum of 2–4 years of Australian experience in accounts payable or general accounting within a medium to large enterprise environment (preferably in multiple sites).

• Strong numeracy skills, accuracy, and attention to detail, with the ability to consistently deliver work in a timely manner.

• Proficiency in accounting/ERP systems (e.g., MYOB, Xero, SAP, or similar).

• Solid understanding of accounting fundamentals: accruals, reconciliations, and internal controls.

• Effective communication skills: ability to liaise with suppliers and internal departments (e.g., sales, operations) to diplomatically resolve issues.

• Capability to manage time, prioritize tasks, and work under deadlines (e.g., month-end, payment run cycles).

• Comfortable working in a growing, dynamic business environment with scale and variety (multiple classes of suppliers and large order volumes).

• Strong organizational skills and the ability to maintain clear documentation.

🏝️ Benefits

• Flexibility in work hours and location, focusing on managing energy rather than time.

• Access to online learning platforms and a budget for professional development.

• A collaborative environment that discourages silos, promoting learning and growth across teams.

• A vibrant social culture featuring team lunches, social events, and opportunities for creative contributions.

• Health insurance.

• Leave benefits.

• Provident Fund.

• Health Maintenance Organization (HMO) coverage.

• 13th Month pay.