Accounts Payable

This is a fully remote position, open to applicants in Latin America.

📋 Description

• Updating Standard Operating Procedures (SOPs) and maintaining processing guidelines.

• Establishing new vendors and keeping vendor documentation current.

• HBSI Audits & Payments: Reviewing HBSI invoices and processing related COGS supplier payments.

• Conducting administrative reviews of supplier payments in the CRM that were not captured by the script run.

• Handling overhead payment requests efficiently.

• AP Aging Management: Ensuring timely payments to our vendors according to agreed terms.

• Managing Credit Card Limits: Adjusting Brex credit card limits as necessary.

• Supplier Comps/Refunds Management and Tracking: Identifying and reconciling vendor refunds and comps for all suppliers (negative payments on the supplier side in CRM).

• Room-related - Managing supplier comps.

• Room-related - Overseeing supplier refunds.

• Recording any outstanding supplier refunds in the CRM that were issued by the supplier on an invoice.

• Reviewing accounting in a room before exiting.

• Support & Tickets: Monitoring and addressing accounting-related tickets and tasks from GX.

• Updating AP scorecards during L10 Meetings.

• Resolving failed ALG CRM auto payments by updating accounting records.

• Performing month-end AP reconciliations for each vendor to ensure no payments are overlooked.

• Maintaining a timely monthly room locking schedule for the previous month (which could be two months) based on when supplier comps are received.

• Filing annual 1099 forms.

• Cross-training as a backup for the Accounts Receivable (AR) and Staff position during vacations.

⛳️ Requirements

• 3-5 years of full-cycle Accounts Payable (AP) experience required (not entry-level).

• Associate's degree required; Bachelor's degree preferred.

• Experience in the travel/hospitality industry preferred, particularly with regard to ALG, HBSI, supplier comps/refunds, and room locking.

• Technical Proficiency: Advanced skills in Microsoft Excel (including spreadsheet creation and formatting), data entry, and mathematical accuracy.

• Software Experience: Familiarity with QuickBooks Online and Customer Relationship Management (CRM) systems.

• Accounting Fundamentals: Knowledge of basic bookkeeping and 1099 filing processes.

• Soft Skills: Strong organizational abilities, problem-solving skills, meticulous attention to detail, and professional communication for vendor and inter-departmental interactions.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive health, dental, and vision insurance.

• Opportunities for professional development and growth.

• Flexible work environment and paid time off.