Accounts Payable Assistant

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Oversee and manage the AP inbox; promptly review and reply to incoming emails.

• Notify the appropriate teammate via email about discrepancies or missing information.

• Monitor outstanding items until they are resolved.

• Accurately enter invoice and payment information into the TMS in a timely manner.

• Examine transactions for precision; identify and highlight mismatches, duplicates, or incomplete fields.

• Maintain records of Notice of Assignment and Letter of Release within the system.

• Acquire knowledge and utilize the Ascend platform to assist AP processes (training will be provided).

• Utilize Microsoft Outlook and Excel confidently on a daily basis.

• Organize digital records effectively, ensuring consistent naming and proper filing of supporting documents.

• Assist the finance team with additional administrative duties as required.

⛳️ Requirements

• High school diploma or equivalent is mandatory; coursework in accounting or finance is preferred.

• Exceptional attention to detail and accuracy in data entry.

• Capability to handle multiple tasks and set priorities effectively.

• Clear and professional written communication abilities.

• Proficient in Microsoft Office, particularly Outlook and Excel.

• Strong written and spoken English skills.

• Comfortable working U.S. business hours (night shift, PH-based).

• Preferred (but not required): Previous experience in accounts payable, data entry, or administrative support.

• Familiarity with TMS or Ascend systems.

• Background in logistics, transportation, or factoring/finance industries.

🏝️ Benefits

• Competitive career-level USD compensation based on experience and scope.

• Permanent remote work — executed properly.

• Complete company equipment provided (laptop, monitor, accessories).

• 15 days of PTO annually plus local holidays off.

• Assured annual salary increases.

• Referral bonuses of up to $1,000.

• Monthly flexible stipend (CAS Flex Perks).

• Organized onboarding and support.

• A culture that truly engages.