Accounting Operations Associate

This is a fully remote position, open to applicants in United States.

📋 Description

• Supervise accounts payable, accounts receivable, spend management systems, daily treasury operations, month-end closing support, and ensure the integrity of general ledger data.

• Manage the complete accounts payable process, encompassing vendor invoices, coding, approvals, payment runs, and vendor terms.

• Oversee the entire accounts receivable process, including customer invoicing, collections, follow-up on overdue accounts, and cash receipts.

• Maintain aging schedules for AP/AR, identify risks, resolve discrepancies, and monitor KPIs such as DPO, DSO, and aging trends.

• Handle vendor onboarding, collection of W-9/W-8 forms, and upkeep of vendor records.

• Act as the primary point of contact for AP/AR inquiries.

• Track daily cash positions and carry out wire transfers, ACH payments, and other cash transactions.

• Manage relationships with banks and oversee online banking access, permissions, and alerts.

• Assist with short-term cash flow forecasting and alert the Controller regarding liquidity requirements.

• Reconcile treasury, bank, and credit card accounts, addressing any discrepancies.

• Oversee accounting, AP/AR, treasury, and banking platforms; manage configurations, access, integrations, updates, audits, and troubleshooting.

• Assess and facilitate the implementation of financial systems and automation; develop documentation and standard operating procedures (SOPs).

• Prepare journal entries, support the monthly closing checklist, and maintain schedules that support the balance sheet.

• Aid in the preparation of monthly financial reports, management summaries, budget-to-actual comparisons, variance analysis, and ad hoc financial requests.

• Assist with payroll processing as well as employee expense reports, reimbursements, and adherence to expense policies.

⛳️ Requirements

• 1–3 years of experience in accounting, bookkeeping, or a related finance role, with significant hands-on experience in AP/AR.

• Familiarity with treasury or cash management responsibilities; direct treasury experience is a valuable asset, though not mandatory.

• Experience in administering or effectively using financial systems such as an ERP, AP/AR platform, or banking portal.

• Proficient in Excel and spreadsheets, with the ability to navigate multiple financial systems comfortably.

• Exceptional attention to detail and commitment to completing recurring, deadline-driven, control-sensitive tasks.

• Ability to communicate clearly with vendors, customers, banks, and internal teams.

• A systematic approach focused on optimizing financial operations.

• Desire to expand beyond AP/AR into broader accounting, treasury, and finance functions.

• No certification is required.

• A degree in accounting, finance, or a related field is preferred but not essential.

• Experience working in a startup or rapidly growing company is advantageous.

• Prior exposure to treasury management systems or online banking platforms is a plus.

• Previous experience managing or administering a financial system beyond AP/AR is beneficial.

• Familiarity with payroll systems and expense management tools is an added advantage.

• Must be legally authorized to work in the United States.

• Any requirements for visa sponsorship must be disclosed.

🏝️ Benefits

• Remote work arrangement.

• Reasonable accommodations throughout the recruitment process for candidates with disabilities, pregnancy, religious beliefs, or other protected reasons under applicable laws.