Accounting Associate

This is a fully remote position, open to applicants in United States.

📋 Description

• Manage accounts receivable, which includes invoicing clients on both a daily and monthly schedule.

• Track and report on payment statuses, posting received payments in the accounting system promptly.

• Ensure timely recording and reconciliation of non-electronic deposits.

• Facilitate timely collections by issuing suitable reminders and taking necessary escalation steps for overdue payments.

• Investigate customer billing inquiries and resolve any discrepancies.

• Handle accounts payable tasks, including onboarding new vendors into Ramp.

• Review invoices to ensure appropriate approvals and accurate general ledger coding.

• Maintain vendor records and address vendor inquiries effectively.

• Reconcile vendor statements and investigate discrepancies as needed.

• Monitor outstanding payables to guarantee timely payments.

• Ensure accurate and timely submission of 1099 forms to the IRS.

• Post payroll reports to the general ledger, including the allocation of payroll by class.

• Assist in the month-end closing process by reconciling assigned bank and credit card accounts and preparing necessary journal entries.

• Oversee the general ledger to record revenue, expenditures, and paid media spending in the accounting system along with supporting schedules.

• Manage a dedicated email account for accounting and finance-related communications and provide timely responses or escalations for issues.

• Aid in preparing and assembling financial information for reporting and tax filings.

• Collaborate with the Finance Director to develop and monitor the annual budget.

• Update fiscal policies and procedures documentation to ensure consistent coordination and execution.

• Reconcile paid media balances and prepare refund requests for closed and inactive accounts.

• Conduct transaction research as necessary.

• Support ad hoc financial reporting efforts.

• Identify opportunities to enhance accounting processes and boost efficiency.

• Exercise sound judgment and communication to keep the Finance Director updated.

⛳️ Requirements

• Highly organized with a strong ability to work with precision and meticulous attention to detail.

• Maintain a high level of professionalism when handling confidential and sensitive information.

• Possess excellent written and verbal communication skills.

• Experience in a startup or growth environment is preferred.

• Proven ability to work independently.

• Demonstrated capacity to prioritize and manage multiple tasks while adhering to deadlines.

• Ability to provide finance-related administrative support throughout the organization.

• Bachelor’s degree in accounting or a relevant field; an Associate’s degree in accounting along with relevant experience will also be considered.

• Experience with QuickBooks Online, Justworks, Bill.com, and Ramp is preferred.

• Proficiency in Google Sheets and Excel is required.

🏝️ Benefits

• 100% premium coverage for health, dental, and vision insurance.

• Zero deductible health plan.

• Wellness benefits, including free memberships to One Medical, Health Advocate, and Talkspace.

• Profit-sharing plan: participate in the growth and success of Middle Seat.

• Mobile phone or internet reimbursement up to $75 per month.

• 6% employer match on your 401k retirement account.

• 20 paid vacation days off, plus 2 floating holidays.

• Unlimited sick leave.

• Commuter benefits for public transportation.

• Coworking/Office Space Stipend for remote employees.

• 12 weeks of paid leave for new parents.

• $100 monthly student loan reimbursement.

• $350 monthly mental health benefit.

• $1,000 annual professional development reimbursement.