Accounting Assistant

This is a fully remote position, open to applicants in Massachusetts, +1 more state.

📋 Description

• Accurately and promptly enter and process vendor invoices.

• Manage vendor records, including onboarding, updates, and compliance documentation.

• Assist in payment processing while ensuring correct coding and approvals.

• Prepare and distribute monthly invoices for the Piccoli Family Office.

• Aid in the preparation of quarterly CAM (Common Area Maintenance) invoices.

• Support accounts receivable tracking and reconciliation tasks as required.

• Record and reconcile daily cash receipts across various clinics.

• Maintain and monitor daily cash receipts journals for each location.

• Communicate weekly bank balances to the Finance leadership team.

• Ensure precise posting of all cash receipt activities.

• Allocate and reconcile company credit card transactions.

• Log credit card payments in the accounting system.

• Ensure proper documentation and compliance with company policies.

• Post third-party payments within the EHR system based on reporting outputs.

• Ensure accurate linkage between accounting records and billing systems.

• Collaborate with the Revenue Cycle team to address discrepancies.

• Prepare and file annual 1099s in accordance with IRS regulations.

• Provide assistance with audit support and documentation requests as necessary.

• Compile and distribute weekly Financial Vital Signs reports to key stakeholders.

• Support ad hoc reporting and analysis requests.

⛳️ Requirements

• A minimum of 2 years of experience in accounting or bookkeeping.

• Strong comprehension of fundamental accounting principles (AP, AR, cash applications).

• Proficiency with accounting software and Excel.

• Exceptional attention to detail and robust organizational skills.

• Ability to handle recurring deadlines and multiple workflows effectively.

• Candidates must be residents of RI or MA.

• Preferred experience in healthcare, multi-location environments, or family office accounting.

• Familiarity with EHR systems and third-party payment posting.

• Experience in 1099 preparation and CAM billing.

🏝️ Benefits

• Generous Paid Leave.

• Eleven paid Holidays.

• Collaborative, Patient-Centered Culture.

• Medical, Dental, and Vision coverage.

• Company-sponsored life and disability insurance.

• 401(k) Retirement plan with company match.

• Employee Assistance Program.

• Additional supplemental insurances available.

• Opportunities for Professional Development.