Accounting and Admin Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Perform daily accounting functions in QuickBooks, which includes logging credit card expenditures, creating journal entries, and assisting with P&L updates.

• Act as the primary data manager within ServiceTitan, gathering and inputting job-related details such as labor hours, material receipts, and sales orders.

• Oversee the complete invoicing process for service tasks and projected estimates.

• Diligently track the accounts receivable aging report, engaging in professional follow-up communications with clients.

• Serve as the main point of contact for payroll preparation by gathering, reviewing, and organizing employee time sheets.

• Regularly audit data between ServiceTitan and QuickBooks to ensure alignment and accuracy in job costing.

• Support the generation of monthly financial statements and provide general data entry assistance.

⛳️ Requirements

• Bachelor’s Degree in Accounting, Finance, or a related discipline.

• CPA is preferred.

• A minimum of 3 years of demonstrated experience as an Accountant or Bookkeeper.

• At least 2 years of experience in general administration or high-volume data entry positions.

• Expertise in QuickBooks (Online or Desktop) and advanced proficiency in Microsoft Excel (including data manipulation, VLOOKUPs, etc.).

• Outstanding verbal and written communication skills in English, especially for professional collections and internal reporting.

• Ability to think critically, independently solve problems, and effectively manage time.

• Strong skills in AI prompting using tools like ChatGPT, Gemini, MS Copilot, or Claude.

• Highly organized, self-motivated, detail-oriented team player.

🏝️ Benefits

• US Holidays off, with unpaid public holidays considered normal working hours/days during the evaluation period.

• Potential benefits including paid sick leave, paid vacation leave, HMO health insurance, and 13th month pay upon contract renewal.