Accounting, Admin Support

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Assist in calculating payroll for employees and/or contractors, which includes hours worked, overtime, deductions, and net pay.

• Verify the accuracy of timesheets, attendance records, and payroll inputs prior to processing.

• Ensure that payroll data is accurately entered into the payroll or accounting system.

• Identify discrepancies, missing information, or unusual entries for review before finalizing payroll.

• Aid in tracking payroll-related records and maintaining well-organized payroll documentation.

• Support year-end payroll functions, including assistance with W-2 preparation and reporting as needed.

• Help with accounts payable and receivable tasks by entering invoices, monitoring payments, and following up on outstanding balances.

• Conduct data entry into the accounting system with accuracy and consistency.

• Assist in monthly bank and account reconciliations by collecting and organizing relevant documentation.

• Maintain well-organized financial records, receipts, and transaction documentation.

• Help generate basic financial reports and summaries as directed.

• Support the accounting team with ad hoc tasks and special projects as required.

• Manage daily administrative tasks such as scheduling, correspondence, and document management.

• Organize and maintain both digital and physical files in a tidy, consistent, and easily retrievable manner.

• Draft and send professional emails and correspondence on behalf of the team as required.

• Handle incoming communications—emails, calls, and messages—and route them appropriately.

• Coordinate meetings, appointments, and calendar logistics for the team.

• Prepare documents, reports, presentations, and supporting materials as needed.

• Support general office operations and ensure that administrative workflows remain organized and efficient.

• Communicate professionally with clients and vendors regarding invoices, payments, scheduling, and general inquiries.

• Follow up on outstanding documents, approvals, or information necessary to keep operations flowing smoothly.

• Maintain organized records of interactions with clients and vendors, ensuring all commitments are tracked and fulfilled.

⛳️ Requirements

• Experience in an accounting support, bookkeeping, or payroll processing position.

• Strong understanding of payroll concepts such as gross pay, deductions, overtime, and net pay calculations.

• Excellent data entry skills with a high level of accuracy and attention to detail.

• Proficiency in Microsoft Excel or Google Sheets for calculations, tracking, and basic reporting.

• Familiarity with accounting or payroll software—experience with QuickBooks or similar is a significant advantage.

• Strong organizational abilities to manage both accounting and administrative responsibilities concurrently.

• Outstanding written and verbal communication skills for both internal and client-facing correspondence.

• Self-motivated and dependable in a fully remote work setting.

• Experience with payroll processing software or platforms such as QuickBooks Payroll, Gusto, Paylocity, or Paychex (preferred).

• Knowledge of accounts payable and receivable workflows (preferred).

• Background in supporting a small to mid-sized business in a dual accounting and administrative role (preferred).

• Accounting certificate, associate degree, or coursework in Accounting, Finance, or Business Administration (preferred).

• Experience assisting a principal, owner, or accounting manager in a service-oriented business environment (preferred).

🏝️ Benefits

• Competitive salary and compensation package.

• Flexible work hours and remote work options.

• Opportunities for professional development and advancement.

• Supportive team environment with a focus on work-life balance.