Accountant

This is a fully remote position, open to applicants in Florida, +8 more states.

📋 Description

• Prepare and post all routine and adjusting journal entries; ensure the general ledger's accuracy across all entities; carry out monthly reconciliations for bank accounts, credit cards, investments, and balance sheets; manage the chart of accounts; calculate and post depreciation, allocations, deferred revenue, and intercompany transfers; generate monthly financial statements for Accelerators; maintain comprehensive documentation for audit preparedness; and guarantee all GL activities adhere to GAAP and internal controls.

• Conduct daily bank reviews; record deposits, incoming ACHs, and wire payments to multiple QuickBooks files (HL7, 2 Foundations, Accelerators, BPM Catalyst).

• Create AR invoices based on projects/grants; monitor AR, conduct collection calls/emails; produce and distribute annual invoices to funders/members; manage federal portal invoicing (PIEE, WAWF, IPP) as needed.

• Handle AP processing: receive and validate invoices, enter invoices into the system, manage the vendor database and vendor portal administration (Ariba, Oracle, SAP), and prepare payment batches for Controller/COO approval.

• Process payroll inputs, onboarding/offboarding in payroll software/Global EOR and employee benefit plans, assist with employee benefit open enrollment, post payroll allocations in QBO, and reconcile payroll deductions and quarterly 941.

• Prepare and post monthly/quarterly/annual adjusting journal entries, including depreciation, insurance allocations, membership/deferred revenue entries (export Fonteva reports), and intercompany transfers.

• Maintain a master deposit worksheet; reconcile corporate credit cards; perform monthly bank reconciliations for FHIR Accelerator accounts and HL7 sweep account; reconcile bank, investment, and balance sheet accounts.

• Generate monthly financial statements for HL7 and each FHIR Accelerator (IS, BS, AR reports) for Controller review; assist with annual audits and tax returns (1099/1096 preparation for HL7 & Accelerators).

• Assist with chart of accounts maintenance, grant accounting entries, respond to inquiries from funders/program managers, and provide documentation for audits and external reviewers.

⛳️ Requirements

• Bachelor's degree in Accounting, Finance, or a related field; advanced coursework or relevant certification is preferred.

• 5-10 years of progressive accounting experience, including accountability for general ledger management, reconciliations, and month-end close in a nonprofit or multi-entity setting.

• Proven expertise in GAAP (Generally Accepted Accounting Principles) and the capability to maintain audit-ready documentation, internal controls, and precise financial records.

• Practical experience with multi-entity accounting, including intercompany transactions, restricted funds, grant accounting, and various revenue streams (e.g., memberships, education programs, grants, sponsorships).

• Proficient in payroll, accounting systems, financial tools, payroll platforms (ADP), QuickBooks/Intuit, and employee retirement and health benefit provider portals.

• Excellent communication and collaboration skills, with the ability to respond promptly to program managers and funders, and work effectively with colleagues across functions.

• Demonstrated discretion in handling sensitive data, payments, and compliance-related responsibilities.

• Experience in supporting annual audits, tax filings, and regulatory reporting.

• Comfortable working in a fully remote environment, possessing strong organizational skills, self-management abilities, and reliability in meeting deadlines.

🏝️ Benefits

• Full-time fully remote employee position