Academic Project and Conference Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Collaborate with pertinent stakeholders to initiate, plan, and execute academic projects.

• Create project plans, timelines, and budgets.

• Track project progress and implement adjustments as needed to ensure timely delivery.

• Coordinate resources, including personnel and materials, to achieve project objectives.

• Maintain effective communication with project stakeholders and provide regular updates.

• Plan and oversee the University Learning Experience, academic retreats, symposia, and workshops.

• Manage all facets of conference logistics, including venue selection, registration, catering, and audiovisual requirements.

• Collaborate with faculty and staff to develop conference programs and schedules.

• Coordinate with external speakers and presenters.

• Ensure a smooth on-site experience for conference participants.

• Develop and oversee budgets for projects and conferences.

• Monitor expenses, track revenue, and prepare financial reports.

• Pursue funding opportunities and grants to support academic initiatives.

• Identify and select vendors, contractors, and service providers.

• Negotiate contracts and agreements.

• Foster relationships with internal and external stakeholders, including faculty, students, alumni, The Community Solution staff, and industry partners.

• Gather feedback and evaluations from participants to evaluate the success of projects and conferences.

• Conduct After Activity Reviews for future planning.

• Prepare detailed post-event reports for university leadership.

⛳️ Requirements

• Bachelor's degree in a relevant field (Master's degree preferred).

• Prior experience in project management and event planning, preferably within higher education.

• Strong organizational and time-management capabilities.

• Excellent communication and interpersonal skills.

• Creative thinking and strategic insight.

• Strong attention to detail and adept problem-solving abilities.

• Ability to work both independently and collaboratively within a team setting.

• Proven ability to collaborate with a diverse range of stakeholders with differing goals and priorities; experience in building working relationships in various sectors, including higher education or corporate environments.

• Proficiency in budget management and financial reporting.

• Familiarity with event management software and tools.

🏝️ Benefits

• Generous paid time-off.

• Medical and dental insurance coverage.

• Life and disability insurance.

• Retirement plan with employer contribution.

• Multiple flexible spending accounts.

• Tuition reimbursement.