Virtual Executive Assistant

This is a fully remote position, open to applicants in New York.

📋 Description

• Oversee and coordinate intricate calendars and appointments.

• Arrange meetings, calls, and events across various time zones.

• Anticipate scheduling issues and take proactive measures to resolve them.

• Monitor and manage email inboxes, including drafting and replying to messages.

• Prioritize communications and ensure prompt follow-up.

• Act as a liaison between clients and both internal and external contacts.

• Prepare documents, presentations, and reports as needed.

• Handle data entry, organize files, and maintain records efficiently.

• Assist with project management and task tracking.

• Research and arrange travel logistics (flights, accommodations, transportation).

• Create comprehensive itineraries and manage travel modifications.

• Coordinate both virtual and in-person meetings or events.

• Support daily business operations effectively.

• Conduct research and compile necessary information as required.

• Identify and suggest opportunities to enhance processes and efficiency.

⛳️ Requirements

• Associate’s or Bachelor’s degree in Business Administration or a related field (or equivalent experience).

• 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar capacity.

• Experience in supporting multiple clients or executives is preferred.

• Typing speed of at least 50 WPM with accuracy.

• Bilingual abilities (English/French and/or Spanish).

• Strong organizational and time management skills.

• Excellent written and verbal communication skills.

• High attention to detail and accuracy is essential.

• Capability to manage multiple clients and meet deadlines.

• Proactive, resourceful, and solutions-oriented mindset.

• Ability to work independently in a remote setting.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Flexible working hours and remote work opportunities.

• Professional development and training opportunities.

• Health, dental, and vision insurance options.

• Paid time off and holidays.

• Collaborative and supportive work environment.