Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Operations. Manage document formatting, conduct research tasks, and perform various administrative duties; actively identify and address operational gaps.

• Client support. Compose, revise, and dispatch emails and responses on behalf of the partners, ensuring their tone and a high level of professionalism are upheld. Execute focused research tasks and consolidate information to aid in the partners' decision-making processes.

• Calendar and scheduling. Take ownership of and enhance complex, ever-changing calendars for two senior executives; adeptly manage conflicting priorities, time zones, and logistics with accuracy; act as a polished, professional point of contact when necessary.

• Travel and expenses. Organize all domestic and international travel arrangements, including flights, lodging, ground transportation, and comprehensive itineraries. Oversee expense reporting, reconciliations, and daily administrative workflows.

• Personal support. Provide valuable personal assistance in addition to professional support, including managing personal appointments, family logistics, vendor coordination, and various tasks that ensure the partners' lives run smoothly.

⛳️ Requirements

• 5–7+ years of experience as an Executive Assistant, in Executive Operations, or in Senior Administrative Support roles, supporting senior executives in a dynamic professional setting.

• Prior experience in Management Consulting, Strategy Consulting, Private Equity, Professional Services, or High-Growth Startup environments is highly desirable.

• Demonstrated experience in managing intricate calendars, travel logistics, executive communications, and high-priority administrative responsibilities.

• Outstanding organizational skills with the ability to establish structure, systems, and processes effectively.

• Highly proactive, capable of anticipating executive needs and independently resolving issues.

• Strong written and verbal communication skills in English.

• Proven ability to uphold strict confidentiality and exercise sound professional judgment.

• Proficient in managing multiple priorities while ensuring accuracy and attention to detail.

• Comfortable managing upward, providing thoughtful recommendations, and taking ownership of results.

• Capable of assisting with both professional and personal executive tasks with a high degree of discretion and efficiency.

• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

• Familiarity with Zoom and Slack in a professional environment.

• Tech-savvy, with a quick ability to learn and adjust to new software, tools, and systems.

• Strong time management, prioritization, and problem-solving skills.

• Experience in a remote or distributed team setting is a plus.

• A Bachelor's degree is preferred but not mandatory with relevant executive support experience.

🏝️ Benefits

• $400 Placement Bonus after successfully completing your first 30 days with your first MOD client.

• Independent Contractor Referral Program – Earn up to $330 for every successful referral.

• MOD Cash Advance Program available after 6 months of active service with MOD client/s.

• Comprehensive HMO Coverage for you and one dependent, starting after 6 months of active service with MOD client/s.

• Dental Benefits through Maxicare Dental Hub.

• Optical Reimbursement for HMO principal members.

• Group Life Insurance with Accidental Death & Dismemberment coverage.

• Maternity Reimbursement for both normal and Caesarean deliveries.

• 6 Paid US Holidays.

• 7 Additional Vacation Leave Credits after 10 months of active service with the current MOD client.

• 7 Additional Sick Leave Credits after 1 year of active service with the current MOD client/s.

• Unlimited Upskilling Opportunities through MODUniversity.

• Mentorship and collaboration with global leaders and teams.

• Clear career advancement pathways within the organization.

• Diverse, inclusive, and supportive workplace environment.