Virtual Assistant

This is a fully remote position, open to applicants in Kansas.

📋 Description

• Oversee calendars, arrange meetings, and facilitate both internal and external communications.

• Assist with administrative tasks related to orders, which includes data entry, status monitoring, and documentation management.

• Act as a primary contact for routine queries from internal teams, vendors, and partners.

• Generate and organize reports, trackers, and operational documentation.

• Support email management by prioritizing messages and performing follow-ups.

• Aid in the maintenance and enhancement of internal processes, standard operating procedures (SOPs), and knowledge bases.

• Coordinate logistics-related administrative duties, including shipping confirmations, status updates, and vendor follow-ups.

• Engage in special projects and provide ad-hoc assistance as the team expands.

⛳️ Requirements

• A minimum of 2 years of experience as a Virtual Assistant, Executive Assistant, or in a comparable administrative/operations support position.

• Outstanding written and verbal communication abilities.

• Strong organizational capabilities and exceptional attention to detail.

• Comfortable working independently in a fully remote setting while collaborating with team members across various time zones.

• Proficient in Google Workspace or Microsoft 365.

• Familiarity with project management tools like Asana, Notion, or equivalent platforms.

• Basic skills in spreadsheet applications.

• Ability to prioritize various tasks, meet deadlines, and adapt swiftly to changes.

• A proactive and solutions-oriented approach; capable of anticipating needs and completing tasks without constant supervision.

• Bonus: Prior experience in supporting operations, logistics, customer service, or within tech/start-up environments.

🏝️ Benefits

• Competitive salary package.

• Health, dental, and vision coverage.

• Equity or stock options.

• Paid time off, sick leave, and holidays.

• Opportunity for growth within a high-impact team in a scaling organization.

• A collaborative, low-ego culture that emphasizes clear communication and accountability.