Virtual Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee all accounts payable tasks for designated divisional portfolios, which include, but are not limited to: uploading, coding, and processing invoices.

• Conduct reviews for duplicate invoices before processing.

• Verify previous balances to ensure correct invoice amounts are paid.

• Establish new vendor profiles, including uploading W-9 and insurance documentation.

• Support the main in-house AP specialist in the processing and printing of checks.

• Upload Positive Pay files to the bank.

• Possess the ability to investigate any missing invoices or vendor discrepancies.

• Assist with annual 1099 filings.

• Complete monthly bank reconciliations across independent accounts and large commingled funds within the first five business days of the month.

• Download monthly cash activity directly from banks.

• Provide assistance with recording general journal entries as necessary.

• Record simple, routine transactions encountered during bank reconciliations.

• Process monthly lender mortgage payment activities (i.e., interest, principal, escrows, etc.).

• Roll forward monthly distribution calculations and aid in entering appropriate numbers into our Entrata (bookkeeping) system.

• Generate and electronically distribute monthly financial reporting packs to external owners.

• Assist with ad-hoc and administrative projects as required, including gathering documentation, rolling forward workpapers, identifying ancillary fee pickups, etc.

⛳️ Requirements

• 3-5 years of experience in general accounting and accounts payable.

• Bachelor's degree (preferably in Accounting or Finance).

• Must be available to work USA-based hours, specifically from 8 AM to 5 PM PST (11 PM to 8 AM PH Time).

• Ability to manage multiple tasks and handle various projects promptly and efficiently.

• Capability to roll forward workpapers with minimal guidance.

• Understanding of monthly accounting cycle processes.

• Strong verbal and written communication skills, with a collaborative mindset.

• Proficient in Microsoft Excel.

• Experience with cloud-based accounting software (Entrata preferred).

🏝️ Benefits

• HMO upon regularization.

• Attendance Bonus – Opportunity to earn ₱5,000 every pay run for consistent, perfect attendance.

• 12 paid annual leave credits.

• Equipment provided.

• Referral Incentives – Get rewarded for bringing top talent to the team through our referral program.

• Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays.