Virtual Assistant – Admin Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Offer daily assistance across various departments

• Execute administrative and operational tasks as directed by management

• Oversee calendars, meetings, appointments, and scheduling

• Manage email responses and facilitate communication

• Organize files, documents, spreadsheets, and company records

• Conduct data entry and ensure information accuracy

• Perform online research and compile reports

• Assist in project coordination and task management

• Provide support for sales, marketing, recruiting, creator partnerships, customer service, and business operations as necessary

• Aid in the creation, updating, and maintenance of standard operating procedures (SOPs)

• Prepare meeting notes, presentations, and relevant documentation

• Collaborate with internal teams, contractors, creators, clients, and partners

• Track deadlines and follow up on pending tasks

• Acquire knowledge of new software, tools, and processes as needed

• Uphold the confidentiality of company information

• Undertake additional duties or special projects assigned by supervisors or management to facilitate business operations

⛳️ Requirements

• Outstanding written and verbal English communication abilities

• Strong organizational skills and effective time management

• Keen attention to detail

• Capacity to multitask and prioritize responsibilities

• Dependable computer and high-speed internet access

• Ability to work autonomously with minimal supervision

• Professional demeanor and a solid work ethic

• Previous experience as a Virtual Assistant or Administrative Assistant is preferred

• Experience in supporting remote teams

• Experience in a startup environment is an advantage

• Familiarity with the creator economy, marketing, or business operations is preferred

• Proficiency with Google Workspace, Microsoft Office, Notion, Slack, Zoom or Google Meet, Trello, ClickUp, Asana, Monday.com, CRM software (such as HubSpot, Zoho, Pipedrive, etc.), Canva, and AI tools (like ChatGPT, Gemini, Claude) is preferred

🏝️ Benefits

• Fully remote work opportunity

• Dynamic startup environment with opportunities for growth

• Collaborate with creators, influencers, and global brands

• Gain valuable experience in operations and business

• Work alongside an international remote team