Admin Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Daily oversight of the admin inbox, aiming for prompt responses (preferably the same day)

• Answering phone calls to cover for the receptionist during lunch breaks and leave

• General administrative tasks, including filing and managing filing systems

• Ensuring the security, integrity, and confidentiality of sensitive data

• Managing ad hoc client inquiries and requests

• Supporting management with office policies and procedures

• Following up via email with overdue debtors

• Conducting internal monthly reporting on WIP write-offs, fee tracking, monitoring client Net Promoter Score (NPS), and team NPS surveys

• Assisting with client proposals, engagement letters, invoices, tax returns, and financial statements to ensure accuracy and compliance

• Scheduling calendars and attending meetings

• Handling tax lodgments, including returns and BAS submissions

• Assisting the practice manager with ad hoc personal assistant tasks

• Performing any other reasonable tasks as requested on an ad hoc basis

⛳️ Requirements

• Minimum of 2 years of administrative experience, ideally in an accounting or financial services setting

• Strong verbal and written communication skills

• Excellent organizational and time management abilities

• Quick learner, capable of working independently and as part of a team

• Committed to delivering quality outcomes for clients and fostering teamwork

• Focused on continuous improvement

• Able to meet established daily deadlines

• Software Knowledge: (desirable but not essential) Proficient in Microsoft Office, particularly SharePoint, Word, and Excel; familiarity with Xero and Xero Practice Manager (XPM), Xero Blue, FYI, Ignition, and Annature

🏝️ Benefits

• Competitive Salary: Between 60,000-90,000 Pesos per month (includes 13th month)

• Work From Home: Enjoy the flexibility of remote work

• Work-Life Balance: Monday to Friday, 7:00 am to 4:00 pm PH time

• Extra Time Off: 25 days of paid leave, Western Australian public holidays, and an additional day of leave to celebrate your birthday

• Permanent remote work setup

• Equipment provided

• Collaborative and supportive team environment