Industry Research Agreements Coordinator – Administrative Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Under the supervision of the Industry Agreements Manager and/or Senior Industry Agreements Administrator, review, modify, negotiate, and finalize sponsored project agreements funded by industry partners.

• Negotiate contract terms, incorporate relevant conditions, and collaborate with various contracting parties to ensure adherence to policies, ethics, and regulations.

• Consult and collaborate with internal teams and external sponsors to achieve consensus on contract scopes.

• Deliver exceptional customer service to both internal and external stakeholders.

• Engage in training initiatives and contribute to policy and compliance guidance in alignment with OHSU standards.

• Remain updated on OHSU, RDA, and OPAM policies and participate in quality improvement initiatives.

⛳️ Requirements

• A Bachelor’s degree and two years of general office or secretarial experience; OR

• An Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR

• Four years of general office or secretarial experience; OR

• An equivalent combination of training and experience.

• Must possess or acquire within 6 months of hire OHSU signature authority for the specified contract type within portfolio.

• Ability to apply professional judgment, take initiative, demonstrate a strong work ethic, and maintain a positive attitude.

• Ability to establish and sustain effective and collaborative working relationships while maintaining a high degree of professionalism when interacting with OHSU faculty, staff, and external funding agencies.

• Proven excellent analytical skills with the capability to comprehend and synthesize contract guidelines and regulatory requirements.

• Outstanding communication skills as evidenced by the ability to convey, explain, and uphold regulatory requirements and contract language to administrative and investigator clients within the OHSU research community.

• Ability to organize and prioritize tasks with a focus on tracking for quick status updates.

• Capability to adapt to new or modified electronic systems and processes, even in the absence of established procedures.

• Demonstrated ability to accurately understand and interpret medical and scientific terminology, concepts, and methodologies.

• Comprehensive understanding of budgeting principles and procedures.

• Ability to exercise diplomacy and manage highly confidential matters with discretion.

• Two years of experience in federal and/or industry contract review and coordination.

🏝️ Benefits

• Healthcare coverage for full-time employees at 100% and 88% for dependents.

• $50K in term life insurance provided at no cost to the employee.

• Two distinct above-market pension plans available for selection.

• Paid time off totaling 208 hours per year, prorated for part-time employees.

• Extended illness bank offering 64 hours per year, prorated for part-time employees.

• 9 paid holidays each year.

• Significant discounts on Tri-Met and C-Tran services.

• Access to an Employee Assistance Program.

• Discounts on childcare services.

• Tuition reimbursement opportunities.

• Employee discounts at local and national businesses.