Virtual Administrative Assistant – Simpro, Xero, Electrical Administration

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee daily job scheduling utilizing **Simpro**

• Coordinate technician schedules and appointments effectively

• Maintain Outlook calendars to avoid scheduling conflicts

• Prepare daily and weekly work schedules

• Monitor and manage a shared inbox efficiently

• Respond to customer inquiries in a professional manner

• Draft and send correspondence to customers and suppliers

• Update customer records and job details in **Simpro**

• Organize digital files and business documentation

• Assist with basic administrative tasks in **Xero**

• Follow up on outstanding invoices and necessary paperwork

• Coordinate documentation among the owner, apprentice, bookkeeper, and accountant

• Track outstanding administrative tasks and necessary follow-ups

• Suggest improvements to business systems and processes

• Provide continuous administrative support as the business evolves

⛳️ Requirements

• Prior experience as a **Virtual Assistant**, **Administrative Assistant**, or **Administration Officer**

• Experience with **Simpro** (Highly Preferred)

• Familiarity with **Xero**

• Strong background in scheduling or dispatch coordination

• Exceptional written and verbal communication skills in English

• Excellent organizational and multitasking capabilities

• Keen attention to detail

• Customer service experience

• Proficient in Microsoft Outlook and Microsoft Office suite

• Ability to work autonomously and manage priorities

• Quick learner with strong problem-solving abilities

🏝️ Benefits

• Long-term opportunity with an expanding Australian business

• Flexible remote work arrangements

• Supportive and collaborative working environment

• Opportunity for professional growth as the business expands