Administrative Assistant, Director, Sales

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide support to two Directors within the Americas SP – Technology, Media, and Communications.

• Oversee and prioritize the calendars, schedules, and meetings of the Directors.

• Determine who is included in the principal's calendar, which meetings to attend, and who can attend on their behalf.

• Organize and coordinate meetings, including setting agendas, locations, WebEx/TP technology, and other logistical arrangements.

• Create meeting briefing documents, record and distribute notes, and compile lists of action items post-meeting.

• Serve as a proxy for communications and approvals as authorized.

• Respond to general inquiries, direct routine matters to the appropriate individuals, and ensure follow-up on tasks.

• Arrange travel and establish optimal itineraries for scheduled meetings.

• Manage Cisco expenses and oversee expense reporting.

• Provide analytical support for various special projects.

• Conduct research, analyze issues, gather data, and prepare reports.

• Professionally handle sensitive and confidential matters and materials.

• Participate in monthly staff meetings and quarterly all-team gatherings.

⛳️ Requirements

• Minimum of 3 years of experience in an administrative role.

• At least 1 year of experience providing support to a principal at the Senior Manager level or higher.

• Advanced proficiency in Mac/Windows desktop applications: Outlook, Word, Excel, and PowerPoint.

• Experience in managing calendars, planning meetings, and coordinating travel arrangements.

• Exceptional verbal and written communication abilities.

• Capability to engage with executive/senior staff and clients across all levels.

• Strong interpersonal skills.

• Ability to exercise independent judgment.

• Highest level of integrity.

• Competence in balancing strategic and tactical actions.

• Excellent attention to detail.

• Capacity to manage confidential information.

• Collaborative mindset focused on improvement.

• Problem-solving and decision-making skills.

• Experience in the high-tech industry is preferred.

• Prior experience with Cisco is a plus.

• An associate degree is preferred.

🏝️ Benefits

• Medical, dental, and vision insurance.

• 401(k) plan with a matching contribution from Cisco.

• Paid parental leave.

• Coverage for short- and long-term disabilities.

• Basic life insurance.

• Eligibility for Cisco restricted stock unit grants, subject to continued employment and vesting conditions.

• 10 paid holidays each calendar year.

• 1 floating holiday for non-exempt employees.

• 1 paid day off for the employee’s birthday.

• Paid year-end holiday shutdown.

• 4 paid days off for personal wellness.

• 16 days of paid vacation per calendar year for non-exempt employees.

• Flexible vacation time off program with no defined limit for eligible exempt employees, subject to availability and business constraints.

• 80 hours of sick time off provided on the hire date and each January 1st thereafter.

• Up to 80 hours of unused sick time may be carried over between calendar years.

• Additional paid time off for critical or emergency family issues.

• Option for 10 paid volunteer days each calendar year.

• Annual bonuses for non-sales positions, in accordance with Cisco policies.

• Performance-based incentive pay for employees on sales plans, subject to the specific Cisco plan.

• Additional benefits and perks available through the Cisco careers site.