Administrative Assistant, Director, Sales

This is a fully remote position, open to applicants in Arizona, +3 more states.

📋 Description

• Assist two Directors by managing their calendars, travel arrangements, expense reporting, and special projects.

• Oversee and prioritize the Directors’ schedules, meetings, attendees, and delegates effectively.

• Organize and coordinate meetings, including creating agendas, securing locations, managing WebEx/TP technology, handling logistics, preparing briefing documents, taking notes, and following up on action items post-meeting.

• Serve as a proxy for communication and approvals as authorized.

• Respond to general inquiries, direct routine matters, and ensure follow-up for completion.

• Arrange optimal travel plans and itineraries for the Directors while managing Cisco expenses efficiently.

• Offer analytical support for special projects by conducting research, analyzing problems, compiling data, and preparing reports.

• Manage sensitive and confidential information and materials with professionalism.

• Participate in monthly staff meetings and quarterly all-team meetings as an integral member of the Directors’ team.

• Acquire knowledge of Cisco’s products, personnel, and organizational dynamics to autonomously handle incoming requests and referrals.

⛳️ Requirements

• A minimum of 3 years of experience in an administrative role.

• At least one year of experience in supporting a principal at the Senior Manager level or higher.

• Advanced proficiency in Mac/Windows desktop applications, including Outlook, Word, Excel, and PowerPoint.

• Proven experience in calendar management, meeting coordination, and travel organization.

• Exceptional verbal and written communication abilities.

• Capability to engage with executive and senior staff as well as clients across all levels.

• Strong interpersonal skills are essential.

• Independent judgment and the highest level of integrity are required.

• Ability to balance both strategic and tactical initiatives.

• Exceptional attention to detail is crucial.

• Capability to manage confidential information appropriately.

• A collaborative, improvement-oriented mindset with strong problem-solving and decision-making skills.

• Previous experience in the high-tech industry is preferred.

• Prior experience with Cisco is advantageous.

• An associate degree is listed under Preferred Qualifications.

🏝️ Benefits

• Medical, dental, and vision insurance.

• 401(k) plan with a Cisco matching contribution.

• Paid parental leave.

• Coverage for short- and long-term disability.

• Basic life insurance.

• Potential availability of Cisco restricted stock unit grants.

• 10 paid holidays each full calendar year.

• 1 floating holiday for non-exempt employees.

• 1 paid day off for the employee’s birthday.

• Paid year-end holiday shutdown.

• 4 paid days off for personal wellness.

• 16 days of paid vacation time each full calendar year for non-exempt employees.

• Flexible vacation time off program with no defined limit for eligible exempt employees.

• 80 hours of sick time off provided on the hire date and each January 1st thereafter.

• Up to 80 hours of unused sick time can be carried forward.

• Additional paid time off for critical or emergency family matters.

• Optional 10 paid volunteer days each full calendar year.

• Annual bonuses for non-sales roles, subject to Cisco’s policies.

• Performance-based incentive pay for employees on sales plans.

• Cisco benefits and perks accessible through the Cisco careers site.