Vendor Management Coordinator

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Assist with the daily operations related to study drug, comparator, and depot management activities.

• Collaborate with vendors and facilitate vendor management for outsourced clinical supply services.

• Solicit and evaluate vendor quotations, encompassing pricing, scope, quantities, and services offered.

• Generate and oversee Purchase Orders in line with global procedures, internal agreements, approval protocols, and financial controls.

• Supervise selected vendors to ensure compliance with requirements, timelines, costs, and deliverables.

• Manage Purchase Orders and vendor services, including distribution plans, Site Initiation Visit dates, product specifications, delivery schedules, and quality standards.

• Engage in GCS mini-team meetings and contribute insights on vendor processes, costs, timelines, requirements, and deliverables.

• Guarantee compliance of activities with company Good Practices, relevant procedures, and client expectations.

• Examine complex vendor invoices against quotations, Purchase Orders, contracts, and services rendered.

• Track Purchase Order balances, vendor charges, service costs, and invoice statuses.

• Coordinate with Procurement, Finance, Accounts Payable, and internal stakeholders to address discrepancies.

• Collaborate with internal departments to secure approvals, revisions, and necessary documentation.

• Complete ongoing training pertaining to clinical supplies, GxP activities, and relevant regulations.

• Take part in departmental project teams and liaise with cross-functional teams.

⛳️ Requirements

• Proficient in English with strong written and verbal communication skills.

• Thorough understanding of the clinical supply process, encompassing manufacturing, handling, importing, shipping, exporting, auditing, labeling, and packaging.

• Excellent organizational, planning, and time management abilities.

• Strong analytical skills and capacity to address diverse and confidential issues.

• Proficient in Microsoft Office applications.

• Strong customer service orientation and meticulous attention to detail aligned with high-quality standards.

• Flexibility to adapt to change and manage high-pressure scenarios.

• Capability to work collaboratively in a team atmosphere and independently with moderate supervision.

• Ability to utilize appropriate communication channels to express concerns and suggestions.

🏝️ Benefits

• Fully remote work arrangement.