Transaction Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee designated real estate transactions from the execution of the contract to the closing stage.

• Assess contracts and transaction documents for completeness.

• Initiate and manage files in Dotloop, SkySlope, Transaction Desk, and other designated systems.

• Accurately input transaction details into the relevant platforms.

• Monitor contractual timelines, contingencies, deposits, inspections, financing deadlines, appraisals, and closing requirements.

• Dispatch approved emails, text messages, reminders, and status updates.

• Request any missing documents, signatures, and necessary information.

• Collaborate with agents, clients, lenders, title companies, escrow officers, attorneys, inspectors, and other involved parties.

• Keep comprehensive file notes and up-to-date transaction statuses.

• Adhere to state-specific checklists, brokerage procedures, and compliance standards.

• Prepare files for quality control and broker compliance evaluations.

• Spot missing information, contract inconsistencies, and potential transaction risks.

• Safeguard confidential information related to clients, agents, and transactions.

• Engage in team meetings, training sessions, coaching, and quality reviews.

⛳️ Requirements

• Minimum of 2 years of experience as a real estate Transaction Coordinator.

• Proven experience managing residential real estate transactions from contract to closing.

• Experience supporting at least 50 closed transaction files.

• Proficient knowledge of real estate contracts, disclosures, contingencies, timelines, and closing procedures.

• Hands-on experience with at least one of the following platforms: Dotloop, SkySlope, or Transaction Desk.

• Capability to learn and operate across multiple transaction management systems.

• Familiarity with buyer representation agreements and current MLS requirements.

• Strong command of written and spoken English.

• Professional communication skills with a commitment to follow-up.

• Ability to manage multiple files, deadlines, and competing priorities.

• Capacity to adhere to documented processes and established communication standards.

🏝️ Benefits

• You will operate within a structured six-stage transaction system.

• You will have access to approved communication templates, state-specific checklists, and clear operational procedures.

• Support from Senior Transaction Coordinators and leadership will be available for unusual files, compliance issues, and escalations.

• Our team leverages technology and AI-assisted tools to minimize repetitive tasks and enhance accuracy.

• You will collaborate with high-performing real estate professionals across the United States.

• We appreciate Transaction Coordinators who communicate proactively, take initiative, and identify issues before they escalate.

• This department is designed for rapid national expansion.