Training Assistant

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Assist in the planning and management of brand events and training sessions across various countries.

• Collaborate with the Training Administrator to organize and schedule training activities.

• Provide both on-site and remote support for events, including low-attendance sessions and special initiatives.

• Ensure the logistics and execution of in-person events are handled smoothly for optimal delivery.

• Manage travel logistics, including booking flights and accommodations for events.

• Coordinate instructor per diems (viáticos), particularly for Ecuador, and monitor cash advances across different countries.

• Assist the Project Coordinator in updating planning modifications before they are submitted to the client.

• Ensure that all logistical elements are synchronized and delivered punctually.

• Aid in budget development for events and oversee execution in relation to planned expenditures.

• Monitor and manage food costs (FEE adjustments) pertaining to in-person training sessions by country.

• Keep the Master File current with cost tracking, invoicing data, and expense documentation.

• Accurately record credit card expenses, transportation (Uber), and various operational costs.

• Confirm billing details for client invoicing, including fees, overtime, logistics, and freelancer charges.

• Assist in the creation of entry sheets in collaboration with the Project Manager and oversee invoice submissions.

• Help onboard new suppliers by gathering necessary documentation.

• Identify, confirm, and follow up on supplier payments.

• Generate cost reports and summaries for events.

• Discover opportunities to enhance operational efficiency and support GP Strategies.

• Maintain data accuracy and organization across all tracking files and documentation.

⛳️ Requirements

• Prior experience in administrative, logistical, or training support roles.

• High School Diploma in a relevant field.

• Experience in supporting operations within multinational or multi-country settings is advantageous.

• Proficient in Microsoft Office applications.

• Intermediate to advanced skills in Excel (including data tracking, reporting, and basic analysis).

• Experience in managing data files and administrative records.

• Strong interpersonal skills for effective interaction with clients and dealer network stakeholders.

• Ability to perform well under pressure and prioritize multiple tasks.

• Quick learner with adaptability and a willingness to embrace change.

• Effective and assertive communication abilities.

• Exceptional attention to detail and organizational skills.

• Analytical thinking with problem-solving capabilities.

• High level of commitment and accountability.

• Proactive mindset focused on continuous improvement.

• Proficiency in English and/or Portuguese will be considered an advantage.

🏝️ Benefits

• All of our job openings are open to individuals with disabilities.

• Health insurance coverage.

• Retirement savings plans.

• Paid time off.

• Flexible working arrangements.

• Opportunities for professional development.