Temporary Administrative Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide administrative support, recordkeeping, and financial data entry assistance to the Director of Financial Operations.

• Oversee digital mail systems and direct incoming correspondence, urgent requests, messages, and files.

• Examine, organize, and input financial information into accounting software or tracking spreadsheets.

• Code receipts, credit card transactions, vendor invoices, and expense reports in accordance with chart-of-accounts guidelines.

• Maintain secure digital filing systems for receipts, contracts, tax documents, and financial records.

• Follow up on outstanding receipts and aid in file audits and ensuring audit readiness.

• Provide general administrative assistance to the Director of Financial Operations and the wider leadership team.

• Assist with scheduling, routine vendor communications, and special projects.

• Monitor online mailboxes throughout the day and relay messages or inquiries within 24 hours.

• Independently manage deadlines and proactively identify missing receipts or documentation gaps.

⛳️ Requirements

• Proven dedication to progressive causes and a passion for working in a fast-paced environment.

• Excellent organizational skills and comfort with numbers, data entry, and detailed financial spreadsheets.

• High proficiency in Google Workspace (Docs, Sheets, Drive), Microsoft Office, and various web-based tools.

• Capacity to manage confidential information with the highest level of discretion and professional ethics.

• A minimum of 1 year of administrative, bookkeeping, or operations support experience is preferred; internships and campaign operations experience are acceptable.

• Prior experience with coding receipts/expenses or utilizing accounting tools such as QuickBooks, Expensify, Ramp, or similar platforms is preferred.

• Previous experience in progressive political campaigns, non-profits, or community organizations is preferred.

• Easy access to a reliable laptop, smartphone, and stable internet connection.

• Willingness to work extended hours and/or weekends during peak campaign periods.

• Ability to sit for extended periods for data entry and stand for long durations during remote training or job duties.

• Regular use of a computer and/or smartphone and participation in frequent voice or video calls.

🏝️ Benefits

• Fully remote work arrangement.

• Potential travel to on-site dynamic field office environments and various community settings.

• Opportunity to engage with progressive campaigns, non-profits, and community organizations.

• Temporary position throughout the high-volume election cycle, concluding on December 31, 2026.