Administrative Assistant – Grants Management

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist the Office of Head Start Customer Service regional teams with their daily and weekly administrative tasks.

• Organize meetings and logistics, take notes, and prepare necessary documentation.

• Direct inquiries to the appropriate offices and personnel.

• Provide administrative support to both regional and headquarters Customer Service contract and federal teams.

• Oversee calendars and schedule meetings accordingly.

• Track and maintain meeting action items until they are resolved.

• Aid in data entry activities.

• Create and assist in developing PowerPoint presentations, Excel spreadsheets, and other business documents.

• Draft and proofread correspondence, reports, and presentations as needed.

• Organize and maintain important documents, files, and records efficiently.

• Ensure both confidentiality and easy access to documents and records.

• Facilitate reporting and informed decision-making through data collection, aggregation, analysis, and presentation.

⛳️ Requirements

• A minimum of 2 years of relevant professional experience.

• Proficient in Microsoft Office Suite, including Excel, Word, and PowerPoint.

• Experience in crafting professional reports, correspondence, presentations, and spreadsheets.

• Familiarity with data entry and web-based software, data management platforms, and organizational database systems.

• Ability to collect, aggregate, analyze, and present data from various sources.

• Strong written and verbal communication abilities.

• Exceptional organizational and time management skills.

• Capability to prioritize multiple assignments and meet deadlines in fast-paced environments.

• Ability to work both independently and as part of a team.

• Commitment to following established policies, procedures, and quality standards.

• Maintain confidentiality, discretion, and professionalism when dealing with sensitive information and records.

• Ability to pass background checks as required for access to federal facilities and systems.

• Public Trust clearance is mandatory.

• An Associate’s degree is required.

🏝️ Benefits

• Full-time non-exempt position.

• Standard work hours are Monday–Friday, totaling 40–50 hours per week.

• Overtime is anticipated during peak periods.

• 5–10% local and regional travel may be required, including necessary overnight stays.

• Virtual/remote work setting is available.