Executive Administrative Assistant

This is a fully remote position, open to applicants in North Carolina.

📋 Description

• Daily oversight, triage, and organization of the President's email inbox; prioritize items and compose/send responses on the President's behalf.

• Manage the President's calendar comprehensively, including scheduling, rescheduling, and addressing conflicts.

• Collaborate with various stakeholders across multiple time zones.

• Arrange domestic and international travel, including flights, hotels, ground transportation, and necessary visas/documentation.

• Create detailed travel itineraries.

• Reconcile credit card statements and associated receipts.

• Prepare and submit precise expense reports in a timely manner, adhering to company policies.

• Attend virtual meetings on behalf of the President when requested.

• Take meticulous notes/minutes, identify action items, and provide clear, concise summaries.

• Draft, proofread, and manage sensitive written communications.

• Assist with various ad hoc projects, document preparation, and additional executive support tasks.

⛳️ Requirements

• A minimum of 5 years of experience in an Executive Assistant, Executive Administrative Assistant, or a similar senior support position.

• Preference for candidates residing within a 45-minute commute from Wilson, NC.

• Proficient in using Outlook for email and calendar management.

• Excellent written and verbal communication skills; adept at drafting correspondence in an executive's tone.

• Demonstrated ability to manage intricate calendars and travel arrangements.

• Experience in reconciling expenses and preparing expense reports.

• High degree of discretion, professionalism, and sound judgment when handling confidential information.

• Strong proficiency in Microsoft Office / Google Workspace and standard tools for scheduling, travel, and expense management.

• Highly organized, self-motivated, and capable of working autonomously in a dynamic environment.

• Previous experience supporting a C-suite executive in a mid-sized or global organization.

• Background in professional writing, including drafting emails, taking meeting minutes, and producing polished summary reports.

• Some experience utilizing AI capabilities for research and drafting materials.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive health, dental, and vision insurance.

• Retirement savings plan with company matching.

• Generous paid time off and flexible scheduling options.

• Opportunities for professional development and career advancement.