Temporary Admin Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee digital mail systems and direct incoming communications, urgent requests, messages, and documents to the suitable staff or departments.

• Analyze, organize, and input financial information into accounting software or tracking spreadsheets.

• Categorize receipts, credit card transactions, vendor invoices, and expense reports in accordance with chart-of-accounts standards.

• Preserve well-organized and confidential digital files for receipts, contracts, tax documents, and financial records.

• Follow up on outstanding receipts and aid in file audits to confirm readiness for audits.

• Provide administrative assistance to the Director of Financial Operations and the wider leadership team.

• Help with scheduling, routine vendor communications, and special projects.

• Facilitate efficient daily financial operations and maintain precise, current financial records across various client entities.

⛳️ Requirements

• Proven dedication to progressive causes and enthusiasm for a dynamic work environment.

• Excellent organizational capabilities.

• Proficient in handling numbers, performing data entry, and managing detailed financial spreadsheets.

• Advanced proficiency in Google Workspace, including Docs, Sheets, and Drive.

• High level of expertise in Microsoft Office and web-based applications.

• Capability to manage confidential information with discretion and uphold professional ethics.

• A minimum of 1 year of experience in administrative, bookkeeping, or operational support is preferred; internships and campaign operations experience are acceptable.

• Experience coding receipts or expenses or utilizing accounting tools such as QuickBooks, Expensify, Ramp, or similar platforms is preferred.

• Background in progressive political campaigns, nonprofits, or community organizations is favored.

• Ability to independently manage tight deadlines, identify documentation gaps, and proactively follow up.

🏝️ Benefits

• Competitive salary and benefits package.

• Opportunities for professional development.

• Collaborative and supportive work environment.

• Access to resources and tools to enhance productivity.