Technical Assistant, General Clerk III

This is a fully remote position, open to applicants in Oregon.

📋 Description

• Provide support to the HNRTC Facilitator/Administrative Assistant for services on behalf of The Department of Energy.

• Ensure that Council meetings utilize a smooth, consensus-driven decision-making approach.

• Work in collaboration with the Council Chair to schedule meetings and prepare meeting agendas.

• Coordinate with the Administrative Assistant to deliver comprehensive meeting support.

• Assist the ProSidian Facilitator in facilitating Council meetings, Senior Council meetings, workshops, and special topic discussions.

• Manage logistics for meetings, including securing meeting spaces and ensuring the availability of required equipment.

• Provide essential tools such as laptops and projectors, along with IT support during meetings.

• Document key Council decisions and action items, and relay them to the Facilitator for inclusion in the Executive Summary.

• Organize occasional working lunches as necessary.

• Attend all facilitated meetings in person unless alternative arrangements have been made.

• Handle all travel logistics for the facilitation/administrative team as required.

• Offer administrative assistance to the Council on various tasks within ten working days of receiving written requests.

• Maintain and serve as the custodian of the Council website, including updating the Administrative Record as directed by the Council Chair.

• Oversee the electronic file organization and ensure that Council governance documents are current.

⛳️ Requirements

• Must have consecutive employment in a role with similar responsibilities within the last five (5) years.

• Proficient in using a computer for email communication.

• Skilled in Microsoft Office Products (Word/Excel/PowerPoint) and other relevant tools and technologies needed for the position.

• A minimum of four years of pertinent experience in organizing meetings and providing administrative support to teams.

• Familiarity with website design and maintenance practices.

• Ability to identify any conflicts, potential conflicts, or perceived conflicts of interest with any Hanford Site contractors.

• U.S. Citizenship is required - candidates must be a United States Citizen.

• Excellent verbal and written communication skills are essential.

• All ProSidian staff must be deemed eligible for a “Facility Access Authorization” (commonly known as “Employment Authorization”) by the USG’s designated Security Office.

• Completion of a Financial Disclosure Statement may be required.

• Candidates must be able to undergo and meet varying levels of background investigative requirements, potentially up to a Top Secret or DOE "Q" clearance.

🏝️ Benefits

• Employees have the flexibility to work remotely.