Talent Operations Partner

This is a fully remote position, open to applicants in Maryland, +1 more state.

📋 Description

• Oversee approved requisitions from the posting stage to the acceptance of offers.

• Formulate sourcing strategies for professional, technical, engineering, and difficult-to-fill positions.

• Discover and connect with passive candidates via LinkedIn, professional networks, referrals, and focused research.

• Perform recruiter screenings and compile candidate recommendations for hiring managers.

• Ensure accurate maintenance of requisition and candidate stages in ADP, including notes, outcomes, and disposition reasons.

• Organize interviews, manage candidate communications, follow up on feedback, and handle offer activities.

• Provide hiring managers with updates on the candidate pipeline and address any stalled decisions or aging requisitions.

• Collaborate with approved external recruiting partners when specialized assistance is necessary.

• Manage offers, background checks, drug screenings, and follow up on employment verification processes.

• Secure necessary approvals prior to communicating offers or changes in compensation.

• Escalate any screening concerns and process exceptions to the VP of HR.

• Initiate and oversee ADP onboarding, I-9 requirements, and documentation for new hires.

• Track onboarding progress, follow up with task owners, and ensure readiness for the first day.

• Coordinate equipment and access handovers with Operations and IT.

• Create, maintain, and audit both recruiting and employee files.

• Implement best practices for recruiting documentation, record retention, and candidate disposition.

• Monitor recruiting activities, requisition aging, sourcing progress, onboarding completion, and file accuracy.

• Document workflows and propose process enhancements.

• Provide weekly pipeline reports detailing requisition status, sourcing activities, candidate progress, onboarding readiness, and decisions needed.

• Collaborate closely with the VP of HR, HR Business Partner, HR Operations, hiring managers, principals, Operations, and IT.

⛳️ Requirements

• A minimum of four years of experience in full-cycle recruiting, talent acquisition, or talent operations.

• Proven ability to independently manage the recruiting process from candidate sourcing to the acceptance of offers.

• Demonstrated success in sourcing passive candidates for professional or technical positions.

• Experience juggling multiple requisitions and priorities with minimal supervision.

• Practical knowledge of recruiting documentation, I-9 coordination, employee records, and relevant hiring practices.

• Proficiency in using an applicant tracking system and maintaining accurate, timely records.

• Excellent written and verbal communication skills with candidates, hiring managers, and senior leaders.

• Strong judgment when managing confidential information and sensitive candidate issues.

• Bachelor’s degree or a comparable combination of education and relevant experience.

• Current residency in Washington, DC, Maryland, or Virginia.

• Legally authorized to work in the United States without requiring sponsorship now or in the future.

• Preferred experience in the energy industry, specifically in sourcing and hiring energy professionals and engineers.

• Familiarity with ADP Workforce Now Recruiting and Onboarding.

• Background in corporate recruiting within a growing, multi-state, or professional services organization.

• Experience using LinkedIn Recruiter, advanced sourcing techniques, and talent mapping.

• Knowledge in supporting background checks, employment verifications, I-9s, and employee file audits.

• Experience in building recruiting dashboards or utilizing data to manage requisition aging and pipeline health.

• Proficiency with Microsoft 365, SharePoint Lists, Power Automate, or similar workflow tools.

• Track record of enhancing recruiting or onboarding processes during periods of organizational growth.

🏝️ Benefits

• Medical, dental, and vision health insurance.

• 401(k) plan.

• Paid time off and paid holidays.

• Wellness reimbursement.

• Professional development reimbursement.

• Flexibility within a remote team environment.

• Regular team meetings and in-person gatherings.

• Opportunities for professional advancement.