TA Operations and Systems Specialist

This is a fully remote position, open to applicants in Alabama, +30 more states.

📋 Description

• Assist in the maintenance and support of recruiting workflows and operational processes within Greenhouse ATS.

• Oversee requisition structure, setup for openings, ensure pipeline integrity, and maintain workflow hygiene throughout Talent Acquisition.

• Collaborate with TA leadership to enhance recruiting operations, facilitate candidate movement workflows, and provide visibility into pipeline health.

• Identify, troubleshoot, and resolve gaps in workflows, operational bottlenecks, and inconsistencies in reporting.

• Develop, maintain, and validate dashboards, reports, and operational metrics for Talent Acquisition.

• Assist in tracking recruiter attribution, SLA reporting, pipeline health reporting, and recruiting analytics.

• Conduct audits on recruiting data to guarantee accuracy in reporting and operational integrity across systems.

• Ensure alignment between Greenhouse, Jira, and TA reporting workflows.

• Create and maintain standard operating procedures (SOPs), workflow documentation, operational guidance, and reporting standards.

• Support operational audits and governance initiatives for the recruiting process.

• Monitor the health of recruiting operations and proactively identify areas for process enhancement.

• Collaborate closely with Talent Acquisition, Staffing, People Operations, and Hiring Teams to ensure operational consistency.

• Assist in the operational rollout of new recruiting workflows, reporting structures, and process improvements.

• Facilitate change management and scaling efforts as Talent Acquisition continues to evolve.

⛳️ Requirements

• Operational experience in Recruiting Operations, Talent Operations, HR Operations, Talent Systems, or related fields within fast-paced or scaling environments.

• Familiarity with supporting recruiting workflows and ATS operations specifically within Greenhouse and similar ATS platforms.

• Experience in creating, auditing, or supporting recruiting reports, dashboards, or operational metrics.

• Proven ability to identify workflow gaps and enhance operational processes.

• Strong systems-thinking and problem-solving skills related to operations.

• Excellent analytical and organizational skills, with a keen attention to detail.

• Strong written and verbal communication abilities.

• Capability to manage multiple priorities and operational initiatives concurrently.

• Experience working cross-functionally with Recruiting, People Operations, Operations teams, or business stakeholders.

• Minimum of 4 years in Talent Acquisition Operations, Recruiting Operations, Talent Systems, HR Operations, or related operational roles.

• Bachelor’s degree or an equivalent mix of professional experience and training.

🏝️ Benefits

• Health coverage — comprehensive medical, dental, and vision plans to support your overall health needs.

• Insurance coverage — Nava provides disability, life, and accidental death insurance at no cost.

• Time off — vacation, holidays (including Juneteenth), and floating holidays to rest and recharge.

• Company holidays — enjoy 12 paid federal holidays each year in addition to your regular PTO.

• Annual bonus — when Nava meets its goals, eligible employees receive a performance-based annual bonus.

• Parental leave — paid time off for new parents, plus weekly meals delivered to your home.

• Wellness program — full platform offering physical, mental, and emotional health resources and support tools.

• Virtual care — see doctors online with no copay through UnitedHealthcare’s virtual visit program.

• Sabbatical leave — earn extended unpaid leave after continuous service for personal growth or rest.

• 401(k) match — Nava matches 4% of your salary to support your retirement savings plan.

• Flexible work — remote-first environment with flexibility tailored to your schedule and responsibilities.

• Home office setup — company laptop and setup assistance provided via Staples for remote work needs.

• Utility support — monthly reimbursement to help offset eligible home office utility expenses.

• Learning opportunities — internal training programs and resources to foster your professional skills.

• Development opportunities — LinkedIn Learning access and an annual allowance for courses, tuition, and certifications.

• Referral bonus — receive rewards for referring exceptional individuals who join the Nava team.

• Commuter benefits — pre-tax commuter programs to assist with in-office travel when applicable.

• Supportive culture — a collaborative and remote-friendly team environment where people genuinely care.