Senior Vendor Management Coordinator

📋 Description

• Serves as a liaison and provides support to the local team throughout all phases of the clinical supplies lifecycle (including receipt, storage & handling, shipment & delivery, return & accountability, and coordination of destruction) for designated studies.

• Manages daily operations related to study drugs, comparators, and ancillary supplies.

• Collaborates with vendors and assists in vendor management when clinical supply services need to be outsourced.

• Ensures that all activities are carried out in accordance with company best practices and client specifications.

• Engages in ongoing training regarding new regulations pertaining to clinical supplies and GxP activities.

• Participates in and supports project teams within the department, including the development of clinical supply strategies.

• Aids in the creation and recommendation of enhancements to update departmental SOPs.

• May provide training or assistance to junior staff members.

• Requests quotes from vendors and verifies them against internal client requirements.

• Coordinates with other groups and departments to obtain approvals and revisions for budgets.

• Adheres to Global procedures and internal agreements when placing Purchase Orders.

• Takes part in GCS mini team meetings, offering insights regarding vendor processes, procedures, costs, timelines, requirements, and deliverables.

• Connects with and manages selected vendors for services.

• Maintains oversight and control over POs and services executed by vendors, ensuring follow-up on distribution plans, SIV dates, and correct product deliveries.

• Supplies monthly metrics for the studies assigned to him/her.

• Provides continuous feedback regarding potential areas for improvement to the line manager.

⛳️ Requirements

• High school diploma or equivalent.

• Prior experience that equips the individual with the knowledge, skills, and abilities necessary to perform the job (equivalent to at least 4 years).

• Intermediate proficiency in English and excellent communication skills, both written and verbal.

• Strong attention to detail.

• Adaptable to change.

• Ability to effectively utilize appropriate communication channels to express concerns and suggestions.

• Basic computer skills (including Microsoft Word, Excel, PowerPoint, Internet Explorer), with proficient keyboarding abilities.

• Capable of working collaboratively in a team environment as well as independently with minimal supervision.

🏝️ Benefits

• Competitive salary.

• Flexible working hours.

• Professional development budget.

• Home office setup allowance.

• Global team events.