Senior Project Coordinator

This is a fully remote position, open to applicants in California, +1 more state.

📋 Description

• Assist the PMO for the Oracle account within JLL's Project Development Services business line.

• Serve as a communication link between Capital Planning, Facility Management, Client Engineering, TSSO, Project Delivery teams, and PMO leadership.

• Ensure projects are ready for transition into execution.

• Foster project preparedness, governance, systems accuracy, and stakeholder visibility throughout the project lifecycle.

• Oversee financial elements including budgets, commitments, and invoices.

• Direct project closeout activities, encompassing documentation, financial reconciliation, and administrative duties.

• Align project timelines and deliverables with Project Managers and PMO stakeholders.

• Prepare and maintain project documentation, reports, and records.

• Offer administrative and operational assistance to Project Delivery and PMO teams.

• Collaborate with finance, PMO, and delivery teams to address discrepancies and facilitate audits.

• Assist in standardizing processes to enhance delivery efficiency.

• Manage prompt uploads of project documentation in JLL and client systems.

• Ensure timely receipt of project invoices and complete financial reconciliation during closeout.

⛳️ Requirements

• 1–3 years of experience in project coordination, administration, accounting, finance, or a related field.

• Fundamental understanding of project management principles and project lifecycles.

• Experience in supporting project financials, invoicing, or closeouts is highly preferred.

• Strong organizational abilities with a keen eye for detail and accuracy.

• Exceptional interpersonal and communication skills.

• Proficient with standard business tools, such as Excel and project or financial systems.

• Capability to manage multiple priorities in a fast-paced environment.

• A self-driven, collaborative, and solution-oriented mindset.

• Experience supporting a large, multi-stakeholder account or corporate real estate program.

• Familiarity with Oracle systems or similar enterprise platforms.

• Exposure to capital planning, facility management, or technical service operations.

• Associate's or bachelor's degree in business, finance, construction management, or a related discipline.

• Working knowledge of project governance frameworks and documentation standards.

• Candidates must be authorized to work in the United States without sponsorship.

🏝️ Benefits

• 401(k) plan with matching company contributions.

• Comprehensive Medical, Dental & Vision Care.

• Paid parental leave at 100% of salary.

• Paid Time Off and Company Holidays.

• Early access to earned wages through Daily Pay.

• Supportive culture and comprehensive benefits package prioritizing mental, physical, and emotional health.