Senior Program Manager, Clinical – Trainee Programming & Events

This is a fully remote position, open to applicants in United States.

📋 Description

• Lead the strategy and implementation of national recruitment events for psychiatrists and APPs.

• Establish and nurture relationships with psychiatry residency and fellowship programs, including program directors, faculty, and trainees.

• Develop and expand a national target-program presence based on factors such as program size, specialty focus, and geographic location.

• Organize and execute various events, including dinners, social gatherings, virtual meetings, career/open-house events, networking sessions, conferences, and exhibitions.

• Provide clinical education and introduce Talkiatry's practice management model, incentives, and transition-to-practice pathways.

• Foster long-term relationships with program leaders throughout the recruitment process.

• Maintain records of contacts and outreach within ATS/CRM systems.

• Collaborate with the marketing team on presentations, promotional materials, e-invitations, content creation, copywriting, scripts, editing, and social media efforts.

• Oversee comprehensive event planning, which includes timelines, technical coordination, budgets, vendor management, contracts, registration, staffing, catering, promotional items, materials, lead retrieval, packing, and shipping.

• Manage conference logistics, including scheduling, agendas, documentation, booth selection and payments, and tracking action items.

• Prepare post-event expenditure and outcome reports to evaluate ROI and inform future strategies.

• Surpass the annual target of organizing 30+ successful events each year.

• Collaborate with clinical leadership and the National Residency Team to attract psychiatrist and APP candidates.

• Support residents and fellows throughout the interviewing, contracting, and onboarding processes.

• Provide organization-wide assistance with marketing, job board management, invoicing, and contract renewals.

• Maintain communication with vendors and recruitment management teams.

• Travel to residency and fellowship events and conferences as required.

⛳️ Requirements

• A Bachelor's degree in Marketing, Communications, Business, Human Resources, or a related field is required, or equivalent experience.

• A minimum of 6–8 years of experience in talent attraction is necessary.

• At least 2 years of experience in trainee outreach, healthcare, physician recruitment, or clinical/medical education is highly preferred.

• Proficiency in applicant tracking systems (ATS), CRM/database tools, Microsoft Office, and Google Workspace is required.

• Ability to travel up to 30% of the time, including overnight and multi-day trips across the country.

• Flexibility to work occasional evenings and weekends.

• Experience in physician and/or APP recruitment, particularly in psychiatry, behavioral health, or a related clinical area is desirable.

• Background in strategic event design and management, budget management, and vendor/contract negotiation is preferred.

• Proven experience building relationships with residents, fellows, program directors, faculty, and clinical leadership.

• Proficiency with LinkedIn, PracticeMatch, other job boards, and applicant tracking systems is essential.

• Demonstrated ability to provide data-driven insights and recommendations.

• Strong project management skills with the capability to manage multiple events, timelines, and stakeholders.

• Exceptional attention to detail.

• Marketing fluency, encompassing social media, content creation, and campaign copywriting.

• Outstanding communication, presentation, and interpersonal skills.

• Ability to represent the organization at conferences and trade shows.

• Willingness and ability to travel frequently, both regionally and nationally.

• Prior recruiting experience is strongly preferred; a background in clinical or physician recruitment is a significant advantage.

• Must be authorized to work in the U.S.

🏝️ Benefits

• Medical, dental, and vision coverage effective from day 1 of employment.

• 401K plan with matching contributions.

• Generous paid time off (PTO) plus paid holidays.

• Paid parental leave.

• Opportunities for team learning and career development.

• A collaborative, fast-paced startup atmosphere.

• Focus on employee well-being.

• Bonus structure.

• Productivity Incentive Plan.