Senior Payroll Specialist

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Take charge of the bi-weekly payroll administration cycle within Paylocity by submitting precise payroll inputs to the payroll administration partner and auditing outputs prior to finalization to guarantee accurate and timely payroll.

• Oversee payroll updates for over 300 nonexempt/hourly employees, including corrections to timecards, updates to direct deposits, changes in compensation, and processing of termination pay.

• Conduct audits of payroll registers before submission, identify discrepancies, and collaborate with external partners and People Ops to swiftly resolve issues.

• Maintain and implement a structured U.S. compliance calendar, ensuring all ongoing reporting and regulatory deadlines are adhered to.

• Prepare and manage compliance reporting, which includes EEO-1, CA Pay Data Reports, OSHA 300 logs, and necessary annual filings.

• Stay informed about state and federal legislative changes across approximately 35 states and communicate the implications for payroll, policy, or compliance processes.

• Collaborate with the Legal team on handbook and policy reviews, ensuring updates are properly implemented and acknowledged.

• Coordinate ACA reporting and non-discrimination testing with Benefits partners, ensuring all documentation is ready for audit.

• Review and escalate background checks, supervise quarterly health exclusion checks, and ensure compliance training is completed by new hires.

• Lead the annual Compliance Refresh, driving the completion of required policy acknowledgments and training for employees and contractors.

• Assist with internal and external audit requests by providing accurate and well-documented payroll and compliance records.

⛳️ Requirements

• Be curious and genuine, just like us! #beboldr

• Detail-oriented with a proven history of identifying payroll discrepancies before finalization and maintaining documentation that is ready for audit.

• Confident in working under tight payroll deadlines where accuracy is essential.

• Ability to work independently in an offshore environment while consistently maintaining CT or ET working hours for collaboration with U.S. teams.

• Comfortable operating in high-volume settings with changing processes and uncertainty.

• A clear communicator who can effectively collaborate with cross-functional teams.

• Familiar with an environment where AI tools are integrated into daily operations.

• **YOU HAVE…**

• **Payroll**

• 3–5+ years of direct experience in U.S. payroll administration, including support for companies with 600–1,000 employees and over 300 nonexempt/hourly workers.

• Experience in tracking, processing, and auditing payroll changes such as new hires, terminations, compensation adjustments, timecard corrections, clawbacks, and direct deposit updates with an external payroll provider.

• Strong comprehension of the complexities of nonexempt/hourly payroll, including timecard corrections, off-cycle payments, and requirements for termination pay.

• **Compliance**

• Proven ownership of the U.S. multi-state compliance calendar and reporting, along with hands-on experience in preparing EEO-1, Pay Data Reports, and OSHA 300 logs.

• Experience in managing recurring regulatory tasks such as non-discrimination testing, background check reviews, and handling training and policy acknowledgments.

• **Tools & Systems**

• Proficient in utilizing systems such as Paylocity, ticketing platforms, and project management tools.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance.

• Generous paid time off and holiday schedule.

• Opportunities for professional growth and development.

• A collaborative and inclusive work environment.