Senior Payroll Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Take charge of the bi-weekly payroll administration cycle in Paylocity, ensuring the submission of accurate payroll inputs to the payroll administration partner and auditing outputs before finalization for precise and timely payroll processing.

• Oversee payroll updates for over 300 nonexempt/hourly employees, which includes correcting timecards, updating direct deposits, managing compensation changes, and processing termination pay.

• Conduct audits on payroll registers prior to submission, identify discrepancies, and collaborate with external partners and People Ops to resolve issues promptly.

• Maintain and implement a structured U.S. compliance calendar to guarantee that all recurring reporting and regulatory deadlines are adhered to.

• Prepare and coordinate compliance reports, which include EEO-1, CA Pay Data Reports, OSHA 300 logs, and necessary annual filings.

• Keep track of state and federal legislative changes across approximately 35 states and communicate the implications for payroll, policy, or compliance processes.

• Collaborate with the Legal team on handbook and policy reviews, ensuring that updates are properly implemented and acknowledged.

• Manage ACA reporting and non-discrimination testing in partnership with Benefits stakeholders, ensuring that documentation is ready for audits.

• Review and escalate background checks, supervise quarterly health exclusion checks, and ensure that compliance training is completed by new hires.

• Lead the annual Compliance Refresh initiative, driving the completion of required policy acknowledgements and training for employees and contractors.

• Assist with internal and external audit requests by providing accurate and well-documented payroll and compliance records.

⛳️ Requirements

• Curious and genuine, just like us! #beboldr

• Detail-oriented with a proven history of identifying payroll discrepancies prior to finalization and maintaining audit-ready documentation.

• Confident in working within tight payroll deadlines where precision is essential.

• Capable of working independently in an offshore setup while consistently aligning with CT or ET working hours for collaboration with U.S. teams.

• Comfortable operating in high-volume environments characterized by evolving processes and ambiguity.

• An effective communicator who can collaborate successfully with cross-functional teams.

• At ease working in an environment where AI tools are integrated into daily operations.

• 3–5+ years of practical U.S. payroll administration experience, including support for companies with 600–1,000 employees and over 300 nonexempt/hourly workers.

• Experience in tracking, processing, and auditing payroll changes such as new hires, terminations, compensation adjustments, timecard corrections, clawbacks, and direct deposit updates with an external payroll provider.

• Strong knowledge of the complexities of nonexempt/hourly payroll, including timecard corrections, off-cycle payments, and termination pay requirements.

• Proven ownership of a U.S. multi-state compliance calendar and reporting, with hands-on experience in preparing EEO-1, Pay Data Reports, and OSHA 300 logs.

• Experience managing recurring regulatory tasks such as non-discrimination testing, background check reviews, and training and policy acknowledgements.

🏝️ Benefits

• Competitive salary and comprehensive benefits package.

• Opportunities for professional development and career advancement.

• Collaborative and inclusive work environment.

• Flexible working arrangements to promote work-life balance.