Senior Manager, Strategic Procurement – Materials

This is a fully remote position, open to applicants in Florida.

📋 Description

• Provide centralized supervision of around $40 million in annual material and supply acquisitions across ARP’s portfolio.

• Analyze production calendars and project timelines to comprehend material needs across various brands and locations.

• Review and verify purchase orders for accuracy, quantities, pricing, specifications, and alignment with projects.

• Compare purchase orders with supplier invoices, delivery documentation, and received materials.

• Investigate discrepancies related to quantities, pricing, products, colors, specifications, freight, returns, and charges.

• Ensure that purchases are correctly assigned to the relevant project, branch, location, and ARP company.

• Reconcile estimated material requirements with materials ordered, delivered, returned, and charged to projects.

• Identify unusual usage patterns, over-ordering, duplicate orders, shortages, waste, and other discrepancies.

• Develop reporting and controls for better visibility into material costs across projects, branches, brands, and suppliers.

• Collaborate with Production and Operations to identify root causes and create corrective processes.

• Manage supplier pricing, purchasing patterns, delivery performance, service levels, rebates, discounts, and credits.

• Identify cost-saving opportunities and enhance supplier terms by leveraging ARP’s purchasing volume.

• Challenge and resolve inaccurate pricing, charges, fees, shortages, delivery, billing, and operational issues with suppliers.

• Establish processes for tracking credits, returns, rebates, pricing adjustments, and amounts owed to ARP.

• Ensure credits are received and accurately reflected in company records; resolve outstanding or aging credits.

• Collaborate with Finance and Accounting during month-end close to reconcile purchases, invoices, credits, returns, and project-level costs.

• Investigate discrepancies impacting job costing, project profitability, and financial reporting.

• Analyze purchasing, project, production, supplier, and financial data.

• Create dashboards, reports, and KPIs that encompass spend, pricing, credits, discrepancies, supplier performance, usage, and savings.

• Transform complex data into actionable recommendations for the COO and executive leaders.

• Measure and document cost savings and improvements in procurement.

• Enhance procurement data flow and accuracy across CRM, project management, purchasing, accounting, and operational systems.

• Standardize procedures for purchase orders, deliveries, returns, credits, reconciliation, and supplier issue resolution.

• Identify opportunities for automation and efficiency enhancements.

• Integrate newly acquired companies into ARP’s procurement, supplier, reporting, and material management processes.

⛳️ Requirements

• A minimum of 5 years of directly relevant experience in procurement, strategic sourcing, material management, purchasing, supply chain, construction operations, or a closely related field.

• Proven experience managing or overseeing significant material expenditures across multiple locations, divisions, brands, or business units.

• Direct experience collaborating with national and regional building-material suppliers is highly preferred.

• Experience in roofing, exterior home improvement, construction, building materials, distribution, or skilled trades is highly desirable.

• Comprehensive understanding of construction material requirements, including square footage, roofing squares, material quantities, specifications, and project-level material needs.

• Experience in reviewing and reconciling purchase orders, supplier invoices, deliveries, returns, credits, rebates, and project costs.

• Experience supporting or taking part in month-end close, financial reconciliation, and job-costing processes.

• Proficient in CRM and project management software.

• Advanced Excel and data analysis capabilities.

• Experience in developing and tracking KPIs, dashboards, supplier performance metrics, cost savings, and procurement reporting.

• Ability to identify cost-saving opportunities, purchasing discrepancies, pricing errors, material waste, and outstanding supplier credits.

• Strong skills in supplier negotiation and relationship management.

• Ability to be professionally assertive with suppliers and challenge pricing, invoices, deliveries, credits, or other discrepancies.

• Exceptional attention to detail, organization, follow-through, and problem-solving abilities.

• Capacity to manage multiple brands, suppliers, locations, projects, and priorities simultaneously.

• Ability to work independently and think creatively.

• Comfortable working directly with the COO, C-suite executives, operational leaders, Production teams, Finance, Accounting, and newly acquired companies.

• Willingness and ability to travel as necessary.

• Must be based in the US.

🏝️ Benefits

• Bonus opportunity.

• W-2 employment.

• Remote work arrangement.

• Travel to ARP partner companies, suppliers, and other locations as necessary.

• Significant exposure to the Chief Operating Officer and executive leadership.

• Opportunity to shape and influence procurement and material management strategy.

• Direct impact on the organization across six partner brands and expanding acquisitions.