Senior Manager, Strategic Procurement – Materials

This is a fully remote position, open to applicants in Florida.

📋 Description

• Oversee approximately $40 million in annual material and supply purchases across ARP's portfolio with centralized management.

• Analyze production calendars and project timelines to assess material needs across various brands and locations.

• Review and verify purchase orders for precision in quantities, pricing, specifications, and alignment with project goals.

• Cross-reference purchase orders with supplier invoices, delivery documents, and received materials.

• Detect and address discrepancies regarding quantities, pricing, products, colors, specifications, freight, returns, and other charges.

• Ensure accurate allocation of purchases to the appropriate project, branch, location, and ARP company.

• Assess material usage relative to project scope and reconcile estimated, ordered, delivered, returned, and charged materials.

• Identify issues such as over-ordering, duplicate orders, shortages, waste, unusual usage, and other discrepancies.

• Create reporting and control systems for transparency in material costs across projects, branches, brands, and suppliers.

• Collaborate with Production and Operations to uncover root causes and implement corrective processes.

• Manage supplier relationships and assess pricing, purchasing patterns, delivery performance, rebates, discounts, and credits.

• Recognize opportunities for cost savings and enhance supplier terms by leveraging ARP's purchasing volume.

• Address and resolve incorrect pricing, charges, fees, shortages, delivery issues, operational challenges, and billing disputes with suppliers.

• Establish systems for tracking credits, returns, rebates, pricing adjustments, and amounts owed to ARP companies.

• Confirm credits are received and accurately reflected in company records; address outstanding or aging credits.

• Collaborate with Finance and Accounting during month-end close to reconcile purchases, invoices, credits, returns, and project-level costs.

• Investigate and resolve discrepancies impacting job costing, project profitability, or financial reporting.

• Analyze data related to purchasing, projects, production, suppliers, and finances.

• Develop dashboards, reports, KPIs, and scalable reporting processes.

• Convert complex data into actionable insights for the COO and executive leadership.

• Measure and document cost savings and improvements in procurement.

• Utilize CRM, project management, purchasing, accounting, and operational systems extensively.

• Standardize purchasing and material management processes and establish protocols for purchase orders, deliveries, returns, credits, reconciliation, and supplier issue resolution.

• Identify opportunities for automation and process enhancements.

• Assist in integrating newly acquired companies into ARP's procurement, supplier, reporting, and material management systems.

⛳️ Requirements

• At least 5+ years of relevant experience in procurement, strategic sourcing, material management, purchasing, supply chain, construction operations, or a closely related area.

• Proven experience in managing or overseeing substantial material expenditures across multiple locations, divisions, brands, or business units.

• Direct experience with national and regional building-material suppliers is highly preferred.

• Background in roofing, exterior home improvement, construction, building materials, distribution, or skilled trades is highly desirable.

• Solid understanding of construction material requirements, including square footage, roofing squares, material quantities, specifications, and project-level material necessities.

• Experience in reviewing and reconciling purchase orders, supplier invoices, deliveries, returns, credits, rebates, and project costs.

• Familiarity with supporting or participating in month-end close, financial reconciliation, and job costing processes.

• Strong experience with CRM and project management software.

• Advanced skills in Excel and data analysis.

• Experience in developing and monitoring KPIs, dashboards, supplier performance metrics, cost savings, and procurement reporting.

• Ability to identify opportunities for cost savings, purchasing discrepancies, pricing errors, material waste, and outstanding supplier credits.

• Strong skills in supplier negotiation and relationship management.

• Capability to professionally challenge pricing, invoices, deliveries, credits, or other discrepancies.

• Exceptional attention to detail, organization, follow-through, and problem-solving abilities.

• Ability to manage multiple brands, suppliers, locations, projects, and priorities concurrently.

• Capacity to work independently and think creatively.

• Ability to collaborate directly with the COO, C-suite executives, operational leaders, production teams, finance, accounting, and newly acquired companies.

• Willingness and ability to travel as necessary.

• Must be based in the US.

🏝️ Benefits

• Opportunity for bonuses.

• W-2 employment status.

• Travel to ARP partner companies, suppliers, and other company locations as required.