Senior Field Coordinator – Electrophysiology

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide administrative support and expertise to the US Commercial Effectiveness Director, Area Vice Presidents, Regional Business Directors, Field Sales personnel, and home office staff.

• Handle confidential information, performance documents, and customer exchange records in accordance with company retention policies.

• Assist with onboarding, offboarding, transfers, and promotions.

• Collaborate with business partners and field sales regarding function-specific policies and procedures.

• Create communications, presentations, tailored reports, and sales analyses.

• Act as a communications liaison and information resource among vendors, home office departments, and field sales.

• Coordinate Zoom or Teams meetings, prepare agendas and presentations, and oversee attendance and logistics.

• Manage field sales rosters and email distribution lists.

• Draft correspondence, organizational charts, and presentations.

• Organize domestic travel and complete travel expense reports.

• Oversee consultant agreements, contracts, purchase orders, and work agreements.

• Provide administrative assistance to Field Sales Leadership.

• Manage sponsorships, exhibits, displays, and payments for trade shows, conferences, and symposiums.

• Conduct bi-weekly new-hire orientation sessions.

• Serve as a liaison between J&J MedTech operating companies and BWI for field administrative responsibilities.

• Oversee supplier-related programs and employee recognition initiatives.

• Gather and verify quarterly field trainer compensation requests.

• Engage in special projects and perform additional assigned tasks.

⛳️ Requirements

• A minimum of 2 years as a Field Coordinator, or an Associate’s degree with 3 years of administrative experience, or a high school diploma accompanied by 5 years of administrative experience is suggested.

• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, Word, SharePoint, and Outlook.

• Experience with Concur, SalesForce, and eMarketplace software is preferred.

• Strong written and verbal communication abilities.

• Capability to work effectively as part of a team as well as independently.

• Flexibility to adapt to changing business needs.

• Excellent analytical and presentation skills.

• Initiative and sound judgment are essential.

• Ability to assess and resolve complex issues and manage shifting priorities across various departments.

• Up to 10% travel may be necessary.

🏝️ Benefits

• Eligibility for a long-term incentive program.

• Vacation entitlement of 120 hours per calendar year.

• Sick leave of 40 hours per calendar year; 48 hours for Colorado employees; 56 hours for Washington employees.

• Holiday pay, including Floating Holidays, totaling 13 days per calendar year.

• Work, Personal, and Family Time of up to 40 hours per calendar year.

• Parental Leave of 480 hours within one year of the birth/adoption/foster care of a child.

• Bereavement Leave of 240 hours for an immediate family member; 40 hours for an extended family member per calendar year.

• Caregiver Leave of 80 hours in a rolling 52-week period.

• Volunteer Leave of 32 hours per calendar year.

• Military Spouse Time-Off of 80 hours per calendar year.