Senior Facilities Program Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Facilitate centralized coordination across various Facilities initiatives, encompassing Facilities Operations, M&A onboarding, real estate projects, and strategic programs.

• Assist in the planning and execution of multi-workstream Facilities programs to guarantee alignment with departmental goals and overall enterprise strategy.

• Monitor interdependencies across projects and proactively identify potential conflicts or constraints.

• Ensure that Facilities initiatives align with sanctioned strategic objectives, KPIs, and priorities approved by the ELT.

• Aid in the development and upkeep of Facilities dashboards, reporting, and executive-level summaries.

• Recognize, document, and track program-level risks and issues within Facilities.

• Collaborate with Facilities leaders to devise mitigation strategies and facilitate prompt resolutions.

• Support change management initiatives related to new processes, tools, policies, and organizational growth.

• Assist Facilities leadership with resource forecasting, workload modeling, and capacity planning across teams.

• Analyze demand trends associated with M&A volume, renewals, and operational projects.

• Contribute to staffing plans, vendor augmentation strategies, and prioritization decisions.

• Aid in the creation and maintenance of standardized Facilities processes, service catalogs, and program documentation.

• Identify opportunities to enhance efficiency, scalability, and consistency in Facilities operations.

• Collaborate with cross-functional stakeholders (Finance, IT, Legal, HR, Real Estate partners) to streamline workflows and facilitate data sharing.

⛳️ Requirements

• Bachelor’s degree in business, operations, project management, facilities management, or a related field.

• Over 5 years of experience in program management, operations, facilities, real estate, or a related enterprise function.

• Proven experience in coordinating multiple initiatives or workstreams within a matrixed environment.

• Demonstrated success in change management.

• Ability to synthesize complex information and communicate effectively with senior leaders.

• Proficient in project/program management tools, reporting dashboards, and data analysis.

• PMP, PgMP, Proci Change Management, or similar certifications preferred, though not mandatory.

• Highly organized with a strong attention to detail and commitment to follow-through.

• Capable of operating both strategically and tactically in a fast-paced, growth-oriented environment.

• Comfortable navigating ambiguity and adapting to shifting priorities.

🏝️ Benefits

• Opportunities for training and professional development.

• Comprehensive medical, dental, and vision coverage (available to full-time employees and their families).

• Health Savings Account (HSA) with employer contributions and Flexible Spending Accounts (FSA) for medical, dependent, and transit expenses.

• Life and AD&D insurance – options for employer-paid and voluntary coverage.

• Employer-paid short-term and long-term disability, as well as workers compensation.

• 401k plan with matching contributions and profit sharing.

• Access to wellness programs and resources.

• Voluntary benefits, including pet insurance.

• 18 days of paid time off (PTO), accrued annually (25 PTO days after 4 years of service).

• 12 paid holidays each year (10 predetermined and 2 floating days).

• Paid parental leave and paid caregiver leave (available after 6 months of tenure).

• Tuition reimbursement, licensing, and other credential support (available after meeting service requirements).