Senior Executive Personal Assistant / Lifestyle Manager

This is a fully remote position, open to applicants in Bulgaria.

📋 Description

• Coordinate international business and leisure travel (including both commercial and private aviation).

• Oversee the management of visas, itineraries, VIP airport services, transfers, accommodations, and reservations.

• Organize luxurious travel experiences and fulfill special requests.

• Maintain loyalty programs, memberships, and arrangements for VIP access.

• Supervise multiple residences and collaborate with property managers.

• Manage schedules for maintenance, repairs, utilities, insurance, and service providers.

• Sustain vendor relationships and ensure the timely completion of all property-related tasks.

• Coordinate inventory management, supplies, and procurement for the household.

• Handle a complex calendar across various time zones.

• Arrange medical appointments, wellness programs, and personal schedules.

• Manage document filing, document management, and confidential records.

• Organize personal purchases, deliveries, and daily requests.

• Oversee registrations, insurance, servicing, and maintenance schedules.

• Work with drivers, workshops, and external providers for coordination.

• Maintain precise records and schedules for renewals.

• Assist with private events, family celebrations, and special occasions.

• Coordinate venues, vendors, caterers, and logistical arrangements.

• Support scheduling and administrative needs related to family matters.

• Liaise with lawyers, accountants, doctors, bankers, household staff, and external partners.

• Serve as the primary point of contact for all personal matters.

• Proactively resolve issues before they require escalation.

• Manage routine payments and track expenses.

• Coordinate invoices, receipts, and vendor documentation.

• Assist with monthly expense reporting and basic financial administration.

⛳️ Requirements

• A minimum of 5 years of experience supporting UHNWI, founders, executives, family offices, celebrities, or private households.

• Proven experience managing multiple areas simultaneously, including travel, residences, vendors, administration, and logistics.

• Strong understanding of luxury travel and premium service excellence.

• Exceptional organizational abilities and problem-solving skills.

• Capability to work independently with minimal supervision.

• High emotional intelligence and excellent communication skills.

• Absolute discretion and professionalism in all interactions.

• Ability to remain composed under pressure and manage shifting priorities.

• Fluent in Bulgarian and English.

• Must be based in Bulgaria, with a preference for Sofia.

• Flexible availability across various time zones as required.

• Willingness to travel occasionally, if necessary.

🏝️ Benefits

• Competitive salary, commensurate with experience.