Executive Assistant

This is a fully remote position, open to applicants in California.

📋 Description

• Deliver thorough administrative and operational assistance to the Executive Director.

• Oversee calendars, appointments, and logistical arrangements for meetings.

• Monitor tasks, priorities, and follow-up items to guarantee timely execution and accountability.

• Compose, edit, and manage correspondence, reports, internal documents, and document organization systems.

• Handle and oversee logistical and booking arrangements related to travel.

• Coordinate communication with vendors, venues, materials, and scheduling for team events, off-sites, and retreats.

• Represent GEM in a professional manner during interactions with external partners, Board members, vendors, and donors.

⛳️ Requirements

• Minimum of 2 years of experience in administrative support, executive assistance, or office operations.

• Proficiency in English.

• Experience in supporting senior leaders or executive-level staff.

• Excellent written and verbal communication skills.

• Familiarity with travel coordination and event logistics.

• Expertise in Google Workspace, Microsoft Office, and common remote collaboration tools.

• Outstanding organizational skills, initiative, and attention to detail.

• Ability to exercise discretion and maintain a high level of confidentiality when managing sensitive information.

• Proven track record of promoting a diverse, inclusive, and equitable workplace.

• Experience and/or interest in energy, climate, sustainability, open data, or related sectors.

• Capability to self-manage and prioritize various tasks in a remote work setting.

🏝️ Benefits

• 100% coverage for health, vision, and dental insurance for employees, with contributions towards dependent coverage.

• Long-term disability and worker’s compensation insurance.

• Optional life insurance available.

• Employee Assistance Program.

• Retirement plan featuring a 5% employer match and access to a financial advisor specializing in socially responsible investing.

• Four weeks of paid vacation, in addition to 18 holidays, 15 sick leave days, and other leave options.

• Remote work stipend.

• Assistance and sponsorship for home office setup.

• Ergonomics consultation and equipment reimbursement.

• Paid 12-week sabbatical leave after five years of service.

• 14 weeks of paid parental leave.

• 14 weeks of paid leave for medical and/or gender-affirming care.