Senior Executive – Invoice Processing, Travel and Expense

This is a fully remote position, open to applicants in India.

📋 Description

• The individual will oversee Invoice Processing in Accounts Payable, manage the Vendor Helpdesk, and resolve queries.

• Ensure prompt processing of invoices, verifying accuracy and compliance with contract terms and conditions.

• Monitor open GRIR, open advances reports, and critical vendor reports.

• Guarantee that both Employees’ and Vendors’ ledgers are maintained accurately and efficiently, ensuring timely and precise payments.

• Possess knowledge of Accounts Payable Vendor helpdesk operations and manage query resolution.

• Validate payable information in the system, flagging any discrepancies found.

• Document instances of bounced and fraudulent payments, notifying the appropriate authorities as necessary.

• Respond to inquiries promptly and accurately.

• Manage escalations from vendors, including periodic reconciliation of Statement of Accounts.

• Assist in end-to-end month-end closing processes.

• Develop data trackers to support monitoring activities.

• Ensure that the Service Level Agreement (SLA) for processing AP invoices is consistently met.

• Generate and publish monthly and weekly reports for the supported Business Unit.

• Conduct Vendor Analysis and GR/IR Analysis, focusing on Monthly AP Aging.

• Ensure timely management of debit balances.

• Address timely reversals and rectifications as needed.

• Identify potential process improvements within the accounts payable function.

• Facilitate the transition of new activities, create effective Standard Operating Procedures (SOPs), and train the team accordingly.

• Collaborate with business stakeholders to ensure timely and accurate closure of Accounts Payable.

• Have a clear understanding of various invoice processing types and the resolution of AP book blocks.

⛳️ Requirements

• A graduate degree or an MBA/Post Graduate degree in commerce is required.

• Senior Executive position requiring a Graduate or Postgraduate with 4 to 6 years of experience.

• Experience in an SAP environment, with knowledge of T-codes.

• Background in shared services or customer-facing environments is essential.

• Familiarity with the Procure to Pay Process is important.

• Understanding of Standard Operating Procedures (SOP/DTP) is necessary.

• Proficient in Word, Excel, and PowerPoint.

• Strong verbal and written communication skills are required.

• Working knowledge of VIM-SAP will be an added advantage.

🏝️ Benefits

• Flexible work arrangements.

• Opportunities for professional development.