Senior Executive Assistant

This is a fully remote position, open to applicants in United States, +1 more state.

📋 Description

• Propel the priorities of executives by proactively anticipating their needs, preparing them for critical matters, and ensuring that decisions and follow-ups are effectively managed.

• Manage executive calendars and travel plans strategically, safeguarding focus time and resolving any scheduling conflicts.

• Oversee all logistics for team meetings, including crafting agendas and documenting as well as disseminating decisions and timelines.

• Coordinate cross-departmental projects, maintain communication with contributors, and ensure that deliverables remain on schedule.

• Identify inefficient or manual workflows, redesign processes, and implement enhancements.

• Plan and execute both in-person and virtual events for teams of varying sizes.

• Tackle ambiguous, high-stakes assignments and deliver polished results.

• Provide support to the Chief Product Officer, Senior VP of Engineering, and General Counsel at Wrapbook, an AI-driven platform for production finance.

⛳️ Requirements

• A minimum of 5 years of experience supporting C-Suite executives.

• Proven ability to take ownership of outcomes, rather than merely completing tasks.

• Exceptional verbal and written communication skills.

• A strong sense of ownership and comfort in dealing with ambiguity.

• Outstanding organizational skills, including effective time management, goal setting, and meticulous attention to detail.

• Demonstrated capability to build trusting relationships across all organizational levels.

• Experience in organizing in-person events for groups of 30 or more people.

• Strong preference for experience supporting Engineering, Product, and/or Design teams.

• Strong preference for experience in a startup and/or technology environment.

• Strong preference for experience supporting a business function with over 100 employees.

• Strong preference for availability during Pacific Time working hours.

🏝️ Benefits

• Unlimited Paid Time Off.

• Ability to work from anywhere in Canada and the USA.

• Health and Dental benefits.

• Up to $1,500 USD / $2,025 CAD towards IT setup for your home.

• Up to 2% matching RRSP / 401K.

• Opportunities for Learning and Development.

• Up to $50 USD / $67.50 CAD towards Internet/Cell phone service.