Executive Assistant – Construction Operations

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Oversee daily administrative responsibilities, manage high-volume email correspondence, executive calendars, and scheduling.

• Offer continuous operational assistance in accordance with standard U.S. construction practices.

• Monitor deliverables and ensure processes are consistently advancing.

• Organize, maintain, and enhance data across client-specific software, platforms, and operational tools.

• Act as a clear, professional intermediary for internal team members, clients, and trade partners.

• Assume full responsibility for administrative systems, ensuring that no details are overlooked.

• Assist the business owner of a growing U.S.-based construction firm.

• Enhance business systems and reduce management overhead, allowing leadership to concentrate on high-level growth.

⛳️ Requirements

• 3–5 years of experience as an executive or virtual assistant.

• Background in supporting U.S.-based operational executives or construction companies.

• Familiarity with U.S. construction terminology, scheduling, vendor coordination, or operational workflows.

• Excellent written and verbal communication skills in English.

• Confidence in direct interactions with U.S. partners and clients.

• Reliable home office setup.

• High-speed internet connection.

• A quiet, dedicated workspace for full-time focus.

• Highly organized, efficient, and self-motivated.

• Minimal need for supervision.

• Strong commitment to this single client.

• No active freelancing, agency work, or management of concurrent clients.

• Availability for full overlap with Mountain Time (MT).

🏝️ Benefits

• Flexible remote work arrangement.

• Full-time schedule of 40 hours per week.

• Independent contractor flexibility.

• Freedom and flexibility to manage work according to your preferences.

• Employer-provided role structure allowing for a single-client focus.